ADMINISTRATIVE ASSISTANT III

Requisition No: 873855 

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT III

 Pay Plan: Career Service

Position Number: 70002896 

Salary:  $51,567.78 Annually 

Posting Closing Date: 04/21/2026 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

 WORKING TITLE: ADMINISTRATIVE ASSISTANT III

This open competitive advertisement is for a Career Service position located at Central Office in Tallahassee, FL in the Bureau of Procurement.

The mission of the Bureau of Procurement in the Florida Department of Corrections (FDC) is to ensure the efficient, ethical, and cost-effective acquisition of goods and services necessary to support the Department's operations.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Administrative Support: Assist the Director of Procurement with daily operations, including customer inquiries, formatting work assignments, scheduling meetings, and providing guidance to staff.
• Document Coordination: Manage the routing, logging, tracking, and reporting of solicitation and contracting documents to ensure smooth processing.
• Human Resources Assistance: Coordinate HR actions, track vacant positions, schedule interviews, and ensure interview packets are complete.
• Budget and Purchasing Oversight: Track and report on the Bureau’s budget, reconcile Purchasing Card (PCard) transactions, and manage purchase requests in MyFloridaMarketPlace.
• Records Management: Serve as the Bureau’s Records Custodian, ensuring compliance with state retention policies, tracking records, and coordinating their transmittal or destruction.
• Travel Coordination: Arrange travel plans, prepare authorizations and reimbursements, and ensure compliance with travel policies.
• Communication and Research: Prepare communications, collect data for special projects, proof and edit drafts, and act as a liaison with other divisions, regions, institutions, and the public.
• Calendar and Mail Management: Maintain the Director’s calendar, schedule appointments, prioritize mail, track deadlines, and assist with urgent reviews or requests.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma or its equivalent.
• Must possess two (2) years of clerical experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.