ADMINISTRATIVE ASSISTANT III - SES - 41500059

Requisition No: 850238 

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 41500059

 Pay Plan: SES

Position Number: 41500059 

Salary:  $50,000 - $58,000 

Posting Closing Date: 04/30/2025 

Total Compensation Estimator Tool

FLORIDA GAMING CONTROL COMMISSION

Division of Administration

Administrative Assistant III - SES

Position Number: 41500059

Hiring Salary: $50,000.00 - $58,000.00

***Open Competitive***

*Anticipated Vacancy*

Overview:

The Florida Gaming Control Commission is responsible for exercising all regulatory and executive powers of the state with respect to legal gaming, including pari-mutuel wagering, cardrooms, slot machine facilities, oversight of gaming compacts, and other forms of gambling authorized by state law, excluding the Lottery, as well as directly enforcing Florida’s gaming laws and combatting illegal gambling activities.

The agency is overseen by five Commissioners who are appointed by the Governor, with Commissioners appointing an Executive Director who leads a team of nearly 200 staff members. The mission of the Florida Gaming Control Commission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement.

The Commission offers a supportive work environment that fosters growth and collaboration.

Position Duties and Responsibilities:

The FGCC is searching for an Administrative Assistant III to assist and support the Director of Administration and executive staff in the coordination of administrative tasks and/or assignments. This work involves the performance of administrative activities which involves independently planning administrative objectives, critical thinking skills, and planning. This position proofreads important documents which requires the incumbent to have excellent English and writing skills.

This is independent work assisting the Director of Administration and other division level management in the coordination of administrative tasks and/or assignments which are complex in nature and very broad in objective with integration of diverse functions.  This work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. 

This position will be responsible for supporting and assisting the Director of Administration with division level administrative tasks. The duties include, but are not limited to, the following: 

• Assists and supports the Director of Administration in conducting daily administrative tasks and/or assignments.
• Maintains the Director of Administration’s calendar, and schedules meetings and appointments.
• Assists in Forms Management for FGCC forms and assists the Director of Administration with coordination and management of FGCC Policies and Procedures. 
• Responsible for preparing policies and procedures including excellent skills in formatting consistency, accuracy in punctuation, spelling, and completeness. Maintains a schedule of policies pending review by division owners. Ensures timelines and the policy for Adopting, Changing and Repealing AP&Ps is consistently followed as specified.
• Assists the Director of Administration and division supervisors with scheduling interviews, including calling and emailing applicants, copying applications, and reserving the conference room.
• Assists with scheduling travel, meetings, and preparation for meetings.
• Assists in budget, compliance, fiscal, statistical, reporting, and other major office functions.
• Performs contract management services for assigned contracts.
• Prepares spreadsheets and Powerpoint presentations.
• Performs special projects and other related work at the direction of the Director of Administration.

Knowledge, Skills, and Abilities:

• Advance knowledge of Microsoft Office products (Word, Excel, PowerPoint).
• Must have excellent organizational skills.
• Knowledge of administrative principles and practices.
• Knowledge of grammar, punctuation, and good sentence structure.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of project management.
• Knowledge of the principles and techniques of effective communication.
• Excellent written and verbal communication skills.
• Advanced computer skills.
• Ability to establish and maintain effective working relationships with employees, all levels of management, and customers.
• Ability to manage schedules, calendar events, and coordinate with other attendees.
• Ability to manage projects.
• Ability to proofread for accuracy and prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.

Minimum Qualifications:

• Two (2) years of experience in a clerical or secretarial position.

• Intermediate to advanced experience with Microsoft’s Office Suite.
• General knowledge of State of Florida administration.

Preferred Qualifications, not required:

• Bachelor’s degree from an accredited college or university.
• Florida Certified Contract Manager Accreditation.

Important Notices:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
• This position requires a Level 2 background screening and participation in direct deposit as a condition of employment. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background screening.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

Where you will work:

This position is located in Tallahassee, Florida in the Southwood Complex.

Contact: If you should have any questions, please contact Lisa Mustain at 850.728.7712 or Lisa.Mustain@flgaming.gov.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, please click www.myfrs.com)!
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts!
• Tuition waivers!

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

We hire only U.S. citizens and lawfully authorized workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The Florida Gaming Control Commission is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.