ADMINISTRATIVE ASSISTANT III - SES - 64000489

Requisition No: 871598 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 64000489

 Pay Plan: SES

Position Number: 64000489 

Salary:  $40,320.00 - $45.000.00 

Posting Closing Date: 03/21/2026 

Total Compensation Estimator Tool

OPEN COMPETITIVE

ANTICIPATED VACANCY

Duties and Responsibilities

This position is responsible for the supervision of the support staff in the Director’s office of the Division of Administration including appraisals, planning, and directing their work, approving leave, and having the authority for hiring and taking disciplinary action or effectively recommending such actions.  The position reports to and serves as back up to the Senior Management Analyst I position in the initiating, planning, and completing administrative activities for bureaus Finance and Accounting (FA) and General Services (GS), as well as the division director’s office including, but not limited to:

Serves as Personnel Liason for FA and GS.  Monitors and reviews various ticket types to ensure tickets are complete and/or provide guidance on FLHealthDesk-HR (FLHD) related questions. (i.e. telework, flexible schedule, emergency duty notice).  Via FLHD, reviews completion HR packages and reviews all required documentation for personnel changes within deadlines prescribed by HR.  Involved in the recruitment process from advertising to hire date, including assiting new hires with new employee training and completing new hire paperwork.  Reviews HR reports and sends out reminders. Serves as backup on FLHD tickets in the absence of the OPS Staff Assistant.

Manages Admin’s Adobe Pro Console by adding and deleting employees, as well as requesting AAII 64031646 to order more licenses, when needed.

Serves as back up in coordinating the agenda and notes for the weekly Division of Administration conference call, in the absence of the Office Operations Consultant I and Senior Management Analyst I.

Acts as PCard approver for AAII; 64031646.

Oversees, and serves as back up to, Property Custodian Delegate for the bureaus of FA and GS ensuring Asset Management System is updated with current property information, as property is exchanged. Provides the bureau chief a listing of all missing property.

Assists with reservation of conference rooms for the division.  Reviews assignments and requests for bureau chiefs and/or division director approval. 

Oversees the coordination of administrative duties, such as maintenance and repair of office equipment, telephones, computers, printers, phone coverage, processing and distributing mail.

Qualifications:

Minimum - Must be willing to physically come in the office to perform the duties & responsibilities of the position.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way

Tallahassee, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.