ADMINISTRATIVE ASSISTANT III - SES - 79010526

Requisition No: 844909 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 79010526

 Pay Plan: SES

Position Number: 79010526 

Salary:  $45,000.00 - $50, 000.00 

Posting Closing Date: 02/24/2025 

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL
ADMINISTRATIVE ASSISTANT III - SES
Position Number: 79010526
Hiring Salary: $ 45,000.00 - $50,000.00

** Open Competitive**

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The General Counsel’s Office has many areas of business and administrative law.

The Work You Will Do:

Under the direction of the Executive Assistant this position will perform in a highly responsible manner providing support to the General Counsel, Deputy General Counsels, and Office Manager. The duties of this position are broad in objective and integrate the diverse functions of the Office of The General Counsel. Work includes the performance of duties involving independent formulation and analysis, with the ability to recommend and follow through with a course of action. The employee must be productive under a tight time frame, balance multiple and competing priorities, and maintain a goal-directed behavior and performance, sometimes under stressful conditions.

Your Specific Responsibilities:

Duties include but are not limited to:

• Prepares and maintains highly complex legal documents and correspondence, including drafting correspondence/motions/notices/orders. Prepares hearing materials as need.
• Assists with coordinating witnesses, or parties for hearings.
• Drafts outgoing correspondence for review and action by the Deputy General Counsels.
• Assists with tracking incoming documents and maintaining them for retrieval purposes. Prepares outgoing mail and processes incoming mail.
• Assists with accepting subpoenas and summons from the security desk.
• In coordination with the Executive Assistant, receives and welcomes visitors, identifying the reason or nature of business.
• Maintains accurate schedules and calendars for attorneys, scheduling meetings and appointments and keeping attorneys informed of upcoming meetings and deadlines. Also, may assist with travel for the executive office.
• Assists with phone coverage for the main switchboard and shared email inbox for the Office of the General Counsel.
• May provide backup assistance to the Office of the Secretary.
• Works as the Office of the General Counsel's additional Continuing Operations Coordinator.
• Maintains and updates training materials for division administrative assistants, while also updating the General Counsel’s Office employee changes to the intranet and internet through WordPress.
• Assist with onboarding new employees, purchase orders, and technical issues for the Office of The General Counsel.  
• Performs other duties as needed to ensure the success and organization of the work unit and the Office of the General Counsel as a whole.

Knowledge, Skills, and Abilities:

• Knowledge of Word, Excel, Outlook, GovQA, and MyFloridaMarketPlace.
• Ability to communicate effectively both written and oral.
• Ability to organize and prioritize duties.
• Knowledge of department policies, rules, and procedures (purchasing, public records, and correspondence.)
• Ability to multi-task.

Minimum Requirements: 

• Associate degree from an accredited college or university or
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Preferred:

• Two or more years using Microsoft Office Suite.
• Experience with preparing travel authorizations and travel reimbursements.
• Experience with purchasing and MyFloridaMarketPlace.

 The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• You will receive 176 hours of paid annual leave annually as a new employee with the State of Florida
• You will receive 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.