ADMINISTRATIVE ASSISTANT III - SES

Requisition No: 837269 

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT III - SES

 Pay Plan: SES

Position Number: 41500109 

Salary:  $45,000 - $51,000 

Posting Closing Date: 11/30/2024 

Total Compensation Estimator Tool

FLORIDA GAMING CONTROL COMMISSION

Division of Pari-Mutuel Wagering

Administrative Assistant III – SES

Annual Salary: $45,000 - $51,000

Position Number: 41500109

 Previous applicants need not apply.

Overview:

The Florida Gaming Control Commission (“the Commission”) is a five-member commission.  Our mission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement.

The Commission regulates legal gambling in the state, including licensed pari-mutuel wagering facilities, cardrooms, and slot machine gaming facilities.  In addition, through the Division of Gaming Enforcement, the Commission investigates criminal gambling activity and enforces the state’s criminal gambling laws.

The FGCC’s Division of Pari-Mutuel Wagering is searching for a dynamic Administrative Assistant III.

Position Responsibilities:

The Administrative Assistant III, working under the direction of the Director of Pari-Mutuel Wagering, provides support to the FGCC’s Division of Pari-Mutuel Wagering. The duties are as follows:

• Conducting daily administrative tasks and/or assignments;
• Reviewing transactions in Works and preparing for the Director’s review and approval;
• Performing the role of STMS approver for the Division;
• Assisting in travel arrangements and assisting staff in the preparation of travel authorizations in STMS;
• Maintaining the Director of Pari-Mutuel Wagering’s calendar and scheduling meetings and appointments;
• Scheduling Chiefs’ meetings and various other meetings for the Director as requested;
• Reviewing and processing Personnel Action Requests, job advertisements, and position descriptions for the Division;
• Maintains the organizational chart and vacancy chart for the Division;
• Processing a variety of correspondence, including confidential and privileged personnel-related matters, and serves as proofreader for the Division;
• Responsible for tracking waiver files sent to the Commission for approval or denial;
• Responsible for answering the main telephone line for the Director’s Office and providing customer service to state employees, government agencies, and the public;
• Assisting Division Chiefs with various administrative tasks or filing as necessary; and
• Assisting in performing special projects/activities and other office functions as required.

Required Knowledge, Skills, and Abilities:

• Experience in office procedures and practices. Experience with the principles and techniques of effective communication.
• Ability to use correct spelling, punctuation, and grammar; type letters, memoranda, and other standard business forms in the correct format; operate general office equipment; handle telephone calls in a courteous, professional, and effective manner; plan, organize, and work independently; and establish and maintain effective working relationships with others.
• Skilled in current STMS practices; Microsoft Office suite; analyzing situations; identifying errors and taking corrective action; understanding and applying applicable rules, regulations, polices, and procedures; and performing mathematical calculations.

Minimum Qualifications:

• High School Diploma or its equivalent;
• Three (3) years of experience as an Administrative Assistant, Administrative Secretary, or Staff Assistant;
• Proficient in Microsoft Word, Excel, Visio, and Outlook;
• One (1) year of work experience with the Statewide Travel Management System (STMS);
• Experience preparing state travel arrangements, authorizations, and reimbursements; and
• One (1) year of work experience in the state purchasing card application, Works.

Preferred Qualifications, not required:

• A bachelor's degree from an accredited college or university; and
• Exceptional grammar skills.

Where you will work:

This position is located in Tallahassee, Florida.

Contact, if applicable: Stephanie.Buse@flgaming.gov

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

 Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for our employees that features a highly competitive set of benefits including:

 Low premium health, dental, vision, life, and supplemental coverage options!

• Paid personal time, which includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, please click www.myfrs.com)
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and your children!
• Flexible Spending Accounts!
• Tuition waivers!

IMPORTANT NOTICES:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
• This position requires a security background check and/or drug screening as a condition of employment and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and/or State Issued Photo Identification to conduct this background check.

Applicants are required to apply online through the People First system by the closing date.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Florida Gaming Control Commission is committed

to increase recruitment and hiring of individuals with disabilities and improve employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.