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Date: Sep 5, 2017

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 19603 

Agency: Management Services

Working Title: ADMINISTRATIVE CLERK I - 72002536

Position Number: 72002536 

Salary:  $21,532.94 

Posting Closing Date: 09/19/2017 

Administrative Clerk I

Division of Retirement/Records Management

State of Florida Department of Management Services

This position is located in Tallahassee

Applicants will be required to take a work sample

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position responsibilities:

This is an entry-level position which requires knowledge of general office procedures and practices.  The incumbent, under direct supervision, is responsible for:

  • Handling errands and deliveries for the Division
  • Gathering, sorting and processing of mail by utilizing advanced mailing equipment
  • Applying USPS Rules and Regulations
  • Preparing documents for scanning and indexing files
  • Handling correspondence from participating employers which include all state and county agencies, university systems, and various local entities
  • Other related duties as required

Knowledge, Skills and Abilities:

  • Knowledge of basic arithmetic, correct grammar usage, and computer programs such as Word.
  • Ability to use letter opening machines, scanners, and postage meter equipment.
  • Ability to communicate and maintain effective working relationships with others.
  • Ability to lift and carry bins of mail, boxes of paper, envelopes and other materials weighing up to 50 pounds.
  • Ability to grasp and hold items such as bins of mail, boxes of paper, envelopes and other materials and other utensils such as scissors.
  • Ability to walk long distances in the performance of courier duties delivering mail and other materials to onsite and offsite locations weighing up to 50 pounds.
  • Ability to stand for up to 8 hours a day and feed documents into a folder inserter machine and through the mailing machine.
  • Ability to perform physical activities such as frequent reaching and repetitive motion.
  • Ability to perform frequent stooping and crouching for lifting and to perform other duties related to maintenance on machines.
  • Skill and ability to drive a car to perform courier services to offsite locations.
  • Ability to tolerate long periods of time standing as well as sitting and preparing documents and using repetitive motions.

Minimum Qualifications:

  • Two years of secretarial or clerical work experience.
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
  • Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
  • A high school diploma or its equivalent can substitute for one year of the required work experience.
  • No speeding tickets or any other driving violations, other than a parking ticket, in the past 5 years.

Other job-related requirements for this position:

Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings.  Practices lessons learned on a daily basis to avoid accidents.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

The Department of Management Services is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

DMS appreciates the service and sacrifices made by veterans and their family members.  Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee