ADMINISTRATIVE CLERK II - 72002528

Requisition No: 866929 

Agency: Management Services

Working Title: ADMINISTRATIVE CLERK II - 72002528

 Pay Plan: Career Service

Position Number: 72002528 

Salary:  $34,760 - $39,934.18 

Posting Closing Date: 12/29/2025 

Total Compensation Estimator Tool

Administrative Clerk II
Division of Retirement/Records Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Internal Agency Only

Position Overview and Responsibilities:

Performs the duties related to established quality control guidelines.  Assuring that employees are trained to work on the review and rescan queue.  The incumbent will be responsible for assuring quality control measures are performed when observing images as they are being scanned and indexed.

Performs all duties of sorting, prepping, scanning and indexing member's mail and documents submitted by employing agencies.  Assures that each employee is properly trained in purpose and function of all Division Forms.  This position also ensures that all employees are trained in batch preparation, becoming familiar with how order forms are placed in batches and the proper use of document separators.
     
This position requires courier duties when assigned and a thorough knowledge of all courier routes and responsibilities.  

The incumbent must possess a thorough knowledge of the equipment necessary to perform the assigned duties.  Managing equipment service requests and the ability to perform daily maintenance is a responsibility of this position.  This incumbent must have a working knowledge of the mechanics of retrieving stored material from State Archives.

This position is responsible for working with employees throughout the Division to resolve issues related to the member and agency documents being scanned and indexed and placed into workflow.

Other related duties as required

Knowledge, Skills, and Abilities:

Knowledge, skills, and abilities, including utilization of equipment, required for the position: 
Computer terminal, letter opening machine, scanner, postage meter equipment, printer.          Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

Two years of secretarial or clerical work experience.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Vocational/technical training in the areas of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Division of Retirement: 
The mission of the Division of Retirement (division) is to deliver a high quality, innovative, and cost-effective retirement system. The division currently has 221 full-time retirement staff and manages a FY 2025-26 operating budget of $48,864,720. The division administers the Florida Retirement System (FRS) Pension Plan, one of the largest state retirement systems in the US with more than 1.1 million active, retired, and terminated vested members and $191.6 billion in assets. The division pays out $12.9 billion a year in retiree benefits and maintains the service history, vesting and membership status records, and collects nearly $5.5 billion annually in employer and employee contributions from more than 1,000 employers for all FRS members. 

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.