Administrative Assistant (Community Affairs)

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The Florida Legislature
Senate Committee on Community Affairs

Job Title

Administrative Assistant (Community Affairs)

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings and conferences.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Application Deadline

Open until filled.

Submission of Application

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Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.