Administrative Assistant

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Job Title              Administrative Assistant

Salary                  See Position Description

Job Type             Salaried Full-Time

Location            Tallahassee, Florida

Office                  H Office of Administration & Professional Dev

General Summary

This is independent work coordinating a variety of administrative tasks in support of the Office of Administration & Professional Development.
 
 FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

Administration

• Answers and resolves internal and external telephone inquiries.
• Greets and directs visitors in a friendly, professional manner. 
• Performs daily administrative and general office management duties (maintains office email account inbox, maintains office supplies, manages office mail and calendar, etc.) 
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Makes arrangements for meeting agendas and office systems. 
• Assists in planning trainings by securing space, equipment, and training materials.
• Maintains financial or other administrative records and prepares status reports.
• Acts as liaison with other House offices, legislative offices, state agencies and private vendors on administrative matters.

Research

• Monitors the training progress of House staff through online learning management system.
• Assists the office in creating training sessions and uploading resources.
• Coordinates and delivers information or data to specified individuals.
• Conducts detailed research of assigned subjects pertaining to office processes or operations.
• Obtains, complies, interprets, and maintains statistical information or data and assists administrative & professional development staff in preparing reports as requested.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of Florida state government. 
• Ability to interact professionally and courteously with members of the public and elected officials. 
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
• Ability to exercise discretion and confidentiality.
• Ability to communicate effectively verbally and in writing.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to plan, organize, and coordinate work assignments.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university. 
• Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

• Proficiency with Microsoft Office.

Salary

Commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply with cover letter and resume via GovernmentJobs.com or send an Alternate Application (Download PDF reader) to:
 
 Office of Administration & Professional Development
 Florida House of Representatives
 402 South Monroe Street, 1201 Capitol
 Tallahassee, Florida 32399

or email HouseAPD@FLHouse.gov

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Do not click the Apply button. Submit an application here at GovernmentJobs.com