Administrative Assistant

The Florida Legislature
Office of Legislative Services

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JOB TITLE

Administrative Assistant

THE WORK YOU WILL DO

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the OLS Coordinator.

EXAMPLES OF WORK PERFORMED

• Performs special assignments, research, and report preparation.
• Assists various offices within OLS including Human Resources Office, Division of Law Revision, and Finance and Accounting Office.
• Could perform duties related to the Dpctor of the Day Program
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth workflow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings and conferences.
• Performs general office management duties, including scanning.
• Performs other related duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

MINIMUM QUALIFICATIONS

A bachelor’s degree from an accredited college or university.

Administrative experience can substitute on a year-for-year basis for the required college education.

SALARY

Salary is commensurate with experience.

APPLICATION DEADLINE

Open until filled

SUBMISSION OF APPLICATION

Do not click the Apply button. Apply at GovernmentJobs.com

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.