Administrative Assistant II - 41500140

Requisition No: 796980 

Agency: Florida Gaming Control Commission

Working Title: Administrative Assistant II - 41500140

Position Number: 41500140 

Salary:  Salary: $35,000 - 38,000 Annually, Fulltime + Benefits 

Posting Closing Date: 03/21/2023 

Contact:  Susan Whitmire, Chief Information Officer

     Email : Susan.Whitmire@fgcc.fl.gov,

FLORIDA GAMING CONTROL COMMISSION

JOB ANNOUNCEMENT

Anticipated Vacancy

ADMINISTRATIVE ASSISTANT II

Salary:  $35,000 - 38,000 Annually, Fulltime + Benefits

Overview:

The newly created Florida Gaming Control Commission (FGCC) is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

The FGCC is searching for an Administrative Assistant II to support the Office of Information Technology and Chief Information Officer. 

Position Overview and Responsibilities:

Assist and support the Chief Information Officer and Office of Information Technology in conducting daily administrative tasks and/or assignments.  Processes a variety of correspondence including confidential and privileged personnel-related matters and maintains personnel files.  Assists in performing special projects or activities and other major office functions.  Assist in purchasing to include identifying options for purchasing, quotes and receiving and processing invoices.  Responsible for outgoing mail, preparing mailing labels and sending overnight mail to vendors and remote offices.  Performs travel arrangements, processes travel authorization requests, and prepares travel reimbursement expenses.  Maintains the CIO’s calendar and schedule meetings and appointments. 

Requirements:

Minimum Qualifications for this position include the following:

• Two (2) years’ experience as an Administrative Assistant, Administrative Secretary or Staff Assistant.  
• Proficient in Microsoft Word, Excel and Outlook.  

Additional preferences:

• One (1) year of working experience with My Florida Market Place (MFMP), State P-Cards and FLAIR.  
• Exceptional grammar skills.

This position requires a security background check, including fingerprinting, as a condition of employment.

REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Experience in office procedures and practices; experience of the principles and techniques of effective communication. Ability to use correct spelling, punctuation and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous, professional and effective manner; plan, organize and work independently; establish and maintain effective working relationships with others. Skilled in: current STMS practices; Microsoft office suite; analyze situations; identifying errors and take correction action; understanding and applying applicable rules, regulations, policies and procedures related to a retirement program; and perform mathematical calculations.

BRIEF DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

1. Assists management in conducting daily administrative tasks and/or assignments.  Processes a variety of correspondence including confidential and privileged personnel-related matters and maintains personnel files.  Assists in performing special projects or activities, preparation of contracts and renewals, and other major office functions.  Responsible for outgoing mail, preparing mailing labels and sending overnight mail to vendors.  Performs travel arrangements, processes travel authorization requests, and prepares travel reimbursement expenses through the Statewide Travel Management System. Assist in purchasing to include identifying options for purchasing, quotes and receiving and processing invoices.   
2. Provides customer service to state employees, other governmental agencies and the public with information pertaining to the statutes, rules, policies and procedures.
3. Responsible for approving or processing of vendors' invoices or distribution of warrants to vendors as required by Florida Statutes 215.422.
4. Provides assistance in budget, compliance, fiscal, statistical, reporting, technology and other major office functions.
5. Perform other duties as required.

The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.