Share this Job

Administrative Assistant II - CS

Date: Sep 13, 2017

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 19760 

Agency: Department of Health

Working Title: Administrative Assistant II - CS

Position Number: 2017090601 

Salary:  $29,344.38 

Posting Closing Date: 09/22/2017 

 

 

Administrative Assistant II - CS

Open Competitive

Tallahassee, FL

Salary: $29,344.38

 

 

Thank you for your interest in career opportunities with the Florida Department of Health.  If you are looking to establish a successful career in the Health Care Field, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout the State of Florida.  We hope you decide to join our team! 

 

 

Description:

This is an administrative position assisting the leadership in the Office of Medical Marijuana Use.  The employee provides administrative support, processes travel vouchers, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals of the Office.

Handles correspondence, telephone, and e-mail communication. Accurately routes correspondence in a timely manner. Initiates use of approved templates for routine correspondence. Provides draft and approved routine reports as assigned.  Provides initial draft correspondence as requested.

Maintains calendars and schedules for management staff. Prepares meeting agendas and minutes as assigned. Processes travel vouchers and authorizations as needed.

 

Maintains an assignment tracker for staff assignments.

Assists in responding in an accurate and timely fashion to all assignments and deadlines.  Uses independent judgement to make routine assignments staff. "

Completes administrative assignments in support of management and programmatic staff as directed to include developing reports, correspondence, and program updates

 

Knowledge, skills, and abilities, including utilization of equipment, required for the position:    

  • Ability develop spending plans
  • Ability to maintain a budget
  • Ability to plan and execute large projects.
  • Skill in typing and computer programs.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to operate general office equipment.
  • Must maintain quality of services in all tasks associated with this position.

 

 

Note:

We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be Verifiable through information contained in your electronic profile/application.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

 

Please be advised:

Florida DOH is an Equal Opportunity Employer/ Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.  Only U.S. citizens and lawfully authorized alien workers will be hired. 

This position requires fingerprinting and a security background check.  You will be required to provide your Social Security Number in order to conduct this background check.  Successful completion of a drug test is a condition of employment for safety- sensitive positions. 

The State of Florida supports a Drug-Free workplace.  All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Direct deposit of salary is a condition of employment.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the DOH in advance to allow sufficient time to provide the accommodation.

Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or to perform other emergency.  Duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee

Find similar jobs: