BUSINESS SPECIALIST C - 48000166

Requisition No: 842451 

Agency: Department of Education

Working Title: BUSINESS SPECIALIST C - 48000166

 Pay Plan: Career Service

Position Number: 48000166 

Salary:  44,060.11 

Posting Closing Date: 12/31/2024 

Total Compensation Estimator Tool

Florida Department of Education

Bureau of General Services

Location: Tallahassee Turlington Building

Business Specialist C-CS

Position Number: 48000166

Salary Range: $44,060.11 - $50,669.13

          This advertisement may be used to fill current and future vacancies for up to 6 months

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education (Agency website)

Office Contact

Marlon Portillo, (850) 245-1887

Job Description

 This position is responsible for performing duties to maintain, analyze, and reconcile property items purchased by the Department of Education and Chapter 1-Mirgrant Education Program in accordance with Chapter 273, Florida Statutes, the rules of the Auditor General, Chapter 10.300 – State –owned Tangible Personal Property for guidance in property control, and the FLAIR (Florida Accounting Information Resources) Property System Manual. Knowledge of double-entry general ledger accounting is essential in the analysis and recoding of DOE Property transactions and maintains detailed records for each property activity on a fund basis. Maintains records for expenditures for improvements that are made on state owned buildings. Ensures that depreciation calculations are run on all active items listed under the fixed assets that are transferred or surplus. Assists in maintaining and updating FLAIR Custodian Delegate File monitor field compliance on DOE property procedures in accordance with the rules and regulations of the State of Florida, and conducts and reconciles annual physical inventories. Conducts training of Delegated Coordinators and Custodian Delegates on policies and procedures.

Assists in analyzing OCO vouchers, calculates per unit cost, completes property tag assignment forms and assigns tag numbers to newly acquired property, sends tags to the appropriate Division, and inputs property data into the FLAIR Property Subsidiary Subsystem. Researches and records property acquisitions, transfers, disposals (i.e. scrap, donations, trade-ins) and records transaction 16’s as appropriate. Maintains the property pending file, and ensures that all transactions are cleared on a monthly basis. Maintains a close review of property functions, in either case accounting of custodial, depending on the function and/or transaction type, the activity initiated will affect the General Ledger or property master file, or both. Assists in maintaining property records in accordance with the rules and regulations of the State of Florida  and Chapter 273, Florida Statutes, the rules of the Auditor General, Chapter  10.300 – State-Owned Tangible Personal Property for guidance in property control, and the FLAIR (Florida Accounting Information Resources) Property System Manual.   

Participates in the development, implementation and maintaining of the Department barcode tracking system. Evaluates property management activities and recommends corrective action.

Duties and Responsibilities

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• conduct one physical inventory per year; reconcile differences and have the inventory certified by June 30th of each year.
• ensure that new property valued at $5,000 or greater, and all computers received are tagged with a DOE barcode tag. Ensure that All new property received in Tallahassee is tagged within three business days of notification of receipt. If property is received outside of Tallahassee, the Property Tag Assignment Form must be sent to the custodian within three business days of the receipt of the Purchase Order or notification of property receipt.
• Maintains the property pending file, and ensures that all transactions are cleared on a monthly basis.
•  ensure that all surplus property disposals are processed and recorded correctly in FLAIR and TraQ (Asset Management Software) within three business days of receipt.
• ensure that Property Transfer Forms are processed and recorded correctly within two business days of receipt.
• Travel throughout the state up to 25% of the time during inventory time.

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

Ability to prepare and maintain a variety of records.

Ability to understand and apply Florida Statutes and FDOE rules and policies.

Ability to analyze and interpret accounting data.

Ability to solve problems.

Ability to communicate effectively verbally and in writing.

Ability to plan, organize and coordinate work assignments.

Ability to establish and maintain controls and procedures pertaining to property record keeping.

Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations.

Ability to establish and maintain effective working relationships with others.

Knowledge of internal control concepts.

Knowledge of the Florida Accounting Information Resources (FLAIR).

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel.

Required Qualifications:

 Valid Florida Driver’s License

Ability to Travel up to 25% of the time.

Preferred Qualifications

 Preference will be given to applicants who have previous inventory control experience or experience using Florida Accounting Information Resource (FLAIR).

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.