CENTRAL OFFICE FACILITIES MANAGER - 55000825

Requisition No: 842759 

Agency: Department of Transportation

Working Title: CENTRAL OFFICE FACILITIES MANAGER - 55000825

 Pay Plan: SES

Position Number: 55000825 

Salary:  $74,048.92 - 95,828.02 

Posting Closing Date: 12/23/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

CENTRAL OFFICE FACILITIES MANGER  919 / Support Services

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Kristin Smith

CONTACT PHONE NUMBER: (850) 414-4031

CONTACT EMAIL ADDRESS: Kristin.Smith@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,848.04 - $3,685.69

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION:  Directs, plans, and supervises the operations and maintenance of Central Office facilities and grounds. This includes strategic planning, budgeting and contracting as necessary to properly maintain and operate building facilities. Implement preventive maintenance for critical building components such as roofing, plumbing, heating, ventilation, and air-conditioning (HVAC), elevators, generators, uninterrupted power supply system (UPS) and other mechanical and electrical building components. Maintains a safe, comfortable and healthy environment. Ascertain compliance to all regulatory requirements by local authorities and Occupational Safety and Health Administration (OSHA) and American Disability Act (ADA) as they apply to building facilities. Ensures air quality is at industry standards. Establishes routine in-house inspection system. Enforces workplace safety standards. Identifies and implements cost saving measures on energy consumption. Manages annual reporting requirements for Facilities Accountability Communication Tool (FACT) report, State Owned Lands and Records Information System/ Facility Inventory Tracking System (SOLARIS/FITS), Facilities Information Reporting and Management System (FIRM), and other reports required by the State for leasing. Conducts facility assessments and identifies unmet and future needs. Provides input into the Departments 5-year Capital Improvements Plan. Manges department programs such as recycling and energy conservation. Supervises employees in by communication, motivating, training, evaluating, planning, and directing their work. Establishes and communicates SMART goals and clear expectations. Ensures availability of staff at all times to attend to critical functions. Manages allocated budget and resources.

Manages the Department’s Real Property Leasing Program in accordance with Division of Management Services (DMS) requirements and Section 255-25 F.S. and complies annual reports to DMS as required by Statute. Manages master lease projects and statewide maintenance issues. Develops and coordinates Central Office relocation activities to occupy space. Processes lease documents for office leases statewide. Negotiates with landlords and tenant brokers.

Manages Fixed Capital Outlay (FCO) programs that includes budget issue preparation, contract document development, project management, contractor oversight, budget management, and invoice payments.

Manages employees in the Central Office mail center and motor pool operations. Oversees postal operations for centralized mail centers statewide to ensure postal operations are managed in a cost-effective manner. Ensures postal operations are coordinated as required for (120) locations statewide. Ensures proper coordination with state term contractor and United States Postal Service (USPS). Manages motor pool operations for central office vehicles. Maintains and updates reporting data in Fleet Management System. Ensures the availability of systems and equipment as necessary to ensure effective operations.

Manages safety, security and access control activities for Central Office facilities. Includes but is not limited to security system operation and administration, receptionist desk operations, access control of employees, visitors and parcels, security badge administration, visitor assistance, switchboard operations, emergency response/evaluation activities, and other activities as required to manage facilities in a safe, secure, and responsible manner.

Manages contracts related to facility maintenance and services.  Writes effective scopes of service, negotiates with vendors and monitors vendor’s performance. Addressed non-compliance in a timely manner. Ensures compliance with procurement and financial rules and regulations.     

KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of budget development and management process. Knowledge of contract development and management. Skilled at supervising employees. Ability to develop a variety of reports. Ability to work well with others. Skills in using computer equipment and software. Knowledge of My Florida Marketplace (MFMP) , Contract Funds Management System (CFM), Florida Accounting Contract Tracking System (FACTS), SOLARIS/FITS, and FIRM. Knowledge of DMS construction and Real Property management requirements. Ability to manage internal and external customers. Ability to utilize effective time management skills. Ability to process information and make decisions. Ability to manage facility, mail center, and motor pool operations. Ability to communicate effectively, both orally and in writing. Ability to manage office safety and security operations.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.