CHIEF OF CONTRACTS,GRANTS&PROC MGMT SCVS - 48000480

Requisition No: 854130 

Agency: Department of Education

Working Title: CHIEF OF CONTRACTS,GRANTS&PROC MGMT SCVS - 48000480

 Pay Plan: SES

Position Number: 48000480 

Salary:  $85,000.00 - $95,000.00 

Posting Closing Date: 06/14/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance & Operations

Office of Contracts, Grants and Procurement Management Services

LOCATION: Tallahassee Turlington Building

Position Title: Chief of Contracts, Grants and Procurement – SES (Position #: 48000480)

Salary Range: $85,000.00 - $95,000.00  

This Advertisement may be used to fill current and future vacancies for up to 6 months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Office Contact

Nancy Sauls: 850-245-0788 (Please leave a clear and concise message.)

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Procurement Management

• Oversees and manages the purchasing of goods and services for the department, ensuring compliance with state and federal laws.
• Manages the competitive and non-competitive procurement processes.
• Oversees and provides guidance on updates to My Florida Marketplace in accordance with the guidelines and system design provided by DMS.
• Continuously monitors procurement activities and implements improvements as necessary.
• Provides guidance and training to department staff on procurement procedures.

Contract Management      

• Oversees and manages the routing, execution and management of department contracts and other agreements, ensuring compliance with state and federal laws.
• Participates in contract audits and audit resolutions as necessary.
• Continuously monitors contract management activities and implements improvements as necessary.
• Provides guidance and training to department staff on contracting procedures.       

Grants Management       

• Oversees and manages all aspects of grant implementation, including tracking fund balances.
• Oversees and manages the development of requests for application (RFA) and proposals (RFP), ensuring compliance with state and federal laws.
• Monitors the automated tracking of project awards and contracts through the Department’s approval process.
• Continuously evaluates program accountability measures for state and federal grant programs and implements improvements as necessary to ensure appropriate and compliant procedures and processes are in place.
• Coordinates follow-up to and resolution of findings from the other entities, such as the Auditor General and the U.S. Department of Education.
• Provides guidance and training to department staff and grant recipients on grant management and application procedures.   

Supervisory Duties

• Communicates with, motivates, provides or coordinates training, and directs the work of his/her subordinates.
• Completes timely performance appraisals, develops timely and accurate work plans.
• Timely approves monthly attendance and leave for each position under his/her direct report. Timesheets will be completed in the People First System by the 5th business day of the following month. Monitors and reviews personnel activity reports (PARs) to ensure staff reporting time worked aligns with assigned job duties.
• Prepares and reviews hiring recommendations and disciplinary recommendations as needed.

Compliance and Accountability

• As directed, serves on coordination and policy committee, acting as a resource for the support and analysis of activities of the Department of Education.
• As directed, formulates and coordinates teams, study groups and task forces to plan, develop, implement, monitor and evaluate various initiatives, projects, and special assignments.
• Recommends and implements division policies and procedures related to the function of the bureau.
• Ensures the coordination of bureau activities with other offices such as the Budget office, the Comptroller office, and program offices.
• Develops and maintains an effective budget process, appropriately involving program managers, to facilitate allocation of state and federal grant funds aligned with the Department’s goals and strategic imperatives.
• Performs other duties as assigned.

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance expectations, sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Two or more years of purchasing experience
• Two or more years of contract management experience
• Two or more years of grant management experience
• Ability to communicate effectively including verbal and written communication
• Experience in creating and conducting training courses
• Working knowledge of Microsoft Excel, Outlook and Word

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants with proficiency using MFMP and Vendor Information Portal
• Applicants with experience using extensive sourcing best practices
• Applicants with extensive experience in data collection, compilation, and analysis 

MISSION STATEMENT 

“The Office of Grants Management oversees all aspects of grants management, grant training and grant development, including both state and federal grants and subgrants. Functions include tracking funding to be awarded as grants, managing competitions for grant programs as needed, selection of recipients and managing the application, award and amendment processes.”

“The Office of Contracts and Procurement manages the processes for executing, amending, and monitoring implementation of contracts on behalf of the department. This office also is responsible for implementing all purchases for the department in accordance with state and federal laws and rules, thus assuring that goods and services are procured at the best value for the state.”

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.  

Florida Department of Education 

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

 For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.  

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.