CHIEF OF CONTRACTS,GRANTS&PROC MGMT SCVS - 48000480

Requisition No: 870793 

Agency: Department of Education

Working Title: CHIEF OF CONTRACTS,GRANTS&PROC MGMT SCVS - 48000480

 Pay Plan: SES

Position Number: 48000480 

Salary:  $85,000.00 - $95,000.00 

Posting Closing Date: 03/10/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance & Operations

Office of Contracts, Grants and Procurement Management Services

LOCATION: Tallahassee Turlington Building

Position Title: Chief of Contracts, Grants and Procurement – SES

Salary Range: $85,000.00 - $95,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Office Contact

Nancy Sauls: 850-245-0788 (Please leave a clear and concise message.)

DUTIES & RESPONSIBILITIES:

This position is responsible for performing intermediate-level work under the limited supervision of the Assistant Deputy Commissioner, Division of Finance and Operations.  Position serves as Chief of the Bureau of Contracts, Grants and Procurement Management Services, responsible for providing technical assistance to stakeholders regarding procurement, contract administration and project grant awards. Position oversees and manages the activities and supervises a team of professional staff within the Bureau to ensure quality/accountability for all assigned programs and funds, utilizing an organized approach to development, best practices, maximizing resources and improving customer service.  

• Serves on coordination and policy committees acting as a resource for the support and analysis of activities of the Department of Education.

• Formulates and coordinates teams, study groups and task forces to plan, develop, implement, monitor and evaluate various initiatives, projects, and special assignments.

• Plan, direct and coordinate the activities of the Bureau of Contracts, Grants, and Procurement Management Services consistent with established performance expectations. Ensure compliance with sections 215.97, 215.971, 287.057 and 287.058, Florida Statutes as they pertain to the direct responsibilities of this position and the Bureau.

• Interpret and implement division policies regarding education programs and the allocations of personnel, and time and effort for the Personnel Activity Reporting system.

• Recommend and implement division policies and procedures related to the function of the bureau.

• Directs the search and application for new sources of funding for the Department and other educational entities.

• Monitor the automated tracking of project awards and contracts through the Department’s approval process.

• Continuously evaluate program accountability measures to ensure the effective administration of contracts and all other procurement activities by the Department consistent with applicable statutes and rules. Implement improvements as necessary to ensure that appropriate and compliant procedures and processes are in place for program and project monitoring as well as follow-up to and resolution of findings from other entities such as the Auditor General and the U.S. Department of Education.

• Continuously evaluate program accountability measures for state and federal grant programs and implement improvements as necessary to ensure that appropriate and compliant procedures and processes are in place for program and project monitoring as well as follow-up to and resolution of findings from other entities such as the Auditor General and the U.S. Department of Education.

• Oversees the Department’s implementation of My Florida Marketplace in accordance with the guidelines and system design provided by the Department of Management Services.

• Responsible for the coordination of bureau activities with other offices such as the Budget office, the Comptroller office, and program offices.

• Develop and maintain an effective budget process, appropriately involving program managers, to facilitate allocation of state and federal grant funds aligned with the Department’s goals and strategic imperatives.

• Implement effective training and technical assistance strategies for bureau staff, program staff, and sub recipients to assist all concerned in the improvement of grants management and administration functions.

• Performs other duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of budget and budget processes
• Ability to review, analyze and evaluate financial data
• Ability to organize data into a logical format for presentation in reports, documents, and other written materials
• Ability to prepare public correspondence for senior management.
• Ability to utilize problem solving techniques
• Ability to understand and apply applicable regulations, statutes, rules, policies and procedures
• Ability to provide excellent customer service
• Ability to maintain confidentiality
• Ability to maintain work area in an organized and clean manner
• Ability to establish and maintain positive and effective working relationships across all levels of management.
• Ability to formulate and generate reports
• Ability to develop PowerPoint Presentations and communicate clearly, both in writing and verbally.
• Ability to work with databases, the People First System, and the MFMP System
• Working knowledge of Microsoft Excel, Outlook and Word or similar computer programs
• College level math proficiency required
• Experience in business and/or education processes
• Experience with strategic planning and organizational structure

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance expectations, sometimes under stressful conditions. The incumbent must interact courteously with others. Attendance is an essential function of this position.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Two or more years of purchasing experience
• Two or more years of contract management experience
• Two or more years of grant management experience
• College level math proficiency required
• Experience in creating and conducting training courses

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants with proficiency using MFMP and Vendor Information Portal (VIP)
• Applicants with experience using extensive sourcing best practices
• Applicants with extensive experience in data collection, compilation, and analysis 

MISSION STATEMENT 

The Office of Contracts and Procurement manages the processes for executing, amending, and monitoring implementation of contracts on behalf of the department. This office also is responsible for implementing all purchases for the department in accordance with state and federal laws and rules, thus assuring that goods and services are procured at the best value for the state.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.  

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

 For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.  

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.