CHIEF OF FINANCIAL MANAGEMENT SERVICES - 72000017

Requisition No: 816872 

Agency: Management Services

Working Title: CHIEF OF FINANCIAL MANAGEMENT SERVICES - 72000017

 Pay Plan: SES

Position Number: 72000017 

Salary:  Up to $108,000.00 

Posting Closing Date: 12/20/2023 

Total Compensation Estimator Tool

Chief of Financial Management Services

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This is a high level administrative/managerial position responsible or the overall planning, organization and direction of the Central Finance and Accounting function of the Department of Management Services. The selected candidate is responsible for planning, designing, and directing a comprehensive, detailed accounting system for the Department's Operating and Fixed Capital Outlay accounts. This role is responsible for overseeing the Financial Operations and the Disbursements sections. Specific responsibilities of the Chief of Financial Management Services include, but are not limited to, the following:

• Oversee the issuance of approximately 100,000 invoices annually and the collection of approximately $287,000,000 in operating revenues from widely divergent program areas.
• Oversee the flow of pool-pledged revenues for the Florida Facilities Pool as stipulated in the bond covenants to provide adequate accounting controls, systems, and records that ensure timely billing and collection of revenues and processing of payments and from which management reports and the annual financial report are produced in conformity with generally accepted governmental accounting principles.
• Maintain responsibility for directing preparation of annual comprehensive financial reports on eight different types of funds encompassing approximately 40 individual funds.
• Develop and implement accounting procedures to control the expenditure of appropriated funds and provide management with timely monthly financial reports.
• Develop for review and implementation policies and procedures to maintain adequate internal control throughout the department. Provide financial information to the department's Budget Director, divisions, and program areas for use in developing the department's Legislative Budget Request and the financial plan to support this request.
• Make recommendations on financial policy consistent with generally accepted accounting and financial reporting principles.
• Develop and implement accounting procedures to invest funds, while working with Budget to ensure the existence of sufficient authority to invest, and project interest earnings so that recommendations may be made to management.
• Direct preparation of the annual comprehensive financial report, monthly informal statements, and special reports for management, Department of Financial Services, and Governor’s Office.
• Direct the preparation and estimation of the excess balances for the funds subject to Statewide Cost Allocation Plan to provide information to leadership.
• Interpret financial statements, new accounting pronouncements, and other financial data in conference with management to render all possible assistance in aiding management to arrive at decisions.
• Implement procedures to perform generally accepted preaudit functions on commercial bills, travel expense vouchers, and requests for contract payments, which number thousands of disbursements annually. Procedures are designed and administered to maintain checks against the possibility of audit neglect or oversight.
• Develop and implement a system to monitor and control electronic data processing requirements and to ensure that the costs of ongoing systems and proposed new systems do not exceed budgeted funds.
• Review for approval Fixed Capital Outlay requests for release of appropriations for DMS-managed projects.
• Maintain systematic review of all finance and accounting operations for the purpose of developing better methods of operation and more comprehensive management information reports.
• Assist Budget in the development of the annual administrative assessment.
• Develop annual non-operating budget requests for investments.
• Direct and oversee compliance with Single Audit, including the maintenance of Single Audit policies, training of divisions, and follow-up on Single Audit findings of the Department’s recipients or subrecipients.
• Direct and oversee the Schedule I process for A01 in the Accruals section, Schedule IC, Schedule IC Reconciliation, and Adjustments Narrative.
• Effectively supervises performance of direct reports to ensure division and agency performance goals are met or exceeded and complies with the Department’s employment policies and procedures and the State’s statutes and rules.

Knowledge, Skills, and Abilities:

• Knowledge of and ability to accurately apply accounting standards, theory, principles, concepts, and practices.
• Knowledge of cost accounting, cost allocation, financial reporting, and internal control principles.
• Knowledge of State of Florida Budget Development and Amendment processes.
• Knowledge of FLAIR expenditures, Manage Report Environment, Asset Management.
• Knowledge of double-budgeting and non-operating budget concepts, billing and collections, contract management, procurement and purchasing.
• Knowledge of and ability to data mine and interpret results.
• Ability to plan, organize, and manage complex projects utilizing problem-solving skills to meet varying deadlines, including delegating as required.
• Ability to analyze and interpret data/information and apply appropriate guidelines and regulations.
• Ability to communicate effectively both orally and in writing across a broad audience spectrum.
• Proficient user of Microsoft Office Suite with emphasis in Word and Excel.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to provide prompt, reliable, accurate and courteous customer service.
• Ability to lead teams and work in a team environment.
• Ability to establish and maintain effective working relationships.
• Attention to detail.
• Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

• A minimum of five years of experience working at a management level in financial management services, preferably in a state agency.
• At least five years of FLAIR experience.
• Active license as a Certified Public Accountant (preferred).

Our Organization and Mission:

Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.