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CHIEF OF FINANCIAL MANAGEMENT SERVICES-D - 72000017 1

Date: Feb 18, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 268761 

Agency: Management Services

Working Title: CHIEF OF FINANCIAL MANAGEMENT SERVICES-D - 72000017 1

Position Number: 72000017 

Salary:  $85,000 - $95,000 

Posting Closing Date: 03/09/2021 

Our Organization and Mission:

DMS is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government.  It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

The Work You’ll Do:

This is a high-level financial and leadership position responsible for the overall planning, organization, and direction of the central finance and accounting function of the Department of Management Services. The incumbent in this position is responsible for planning, designing, and directing a comprehensive, detailed accounting system for the department’s Operating and Fixed Capital Outlay accounts, developing innovative processes that add value, and supporting all aspects of the Department.

The Difference You’ll Make:

In addition to managing the Bureau of Financial Management Services, you’ll use your skill and insight to help modernize and integrate advanced technological processes within the Control, Revenue, Disbursements, and Quality Control/Property Management sections.  DMS boasts a fast-paced work environment in which critical thinking and creative problem-solving are a must. 

How You’ll Grow:

DMS encourages its leaders to constantly innovate and seek efficiencies.  Our Four Pillars are expectations for all of our employees, and you’ll be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. 

Where You’ll Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life.  Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. This position is also eligible for a partial telework arrangement.

The benefits of working for the state of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.  For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. 

Pay Range:

$85,000 - $95,000

Your Specific Responsibilities:

Specific responsibilities of the Chief of Financial Management Services include, but are not limited to, the following:

  • Oversee the issuance of approximately 100,000 invoices annually and the collection of approximately $287,000,000 in operating revenues from widely divergent program areas.
  • Oversee the Revenue Section to include managing accounts receivables for divisions in multiple subsidiary systems; The Disbursement Section to include MFMP payments, travel, purchasing cards, contracts, Fixed Capital Outlay, and leading the year-end certified forward process; Quality Control Section to include payroll and property inventory; and the Financial Reporting Unit to include daily investments, year-end financial statements, monthly reconciliations.
  • Oversee the flow of pool-pledged revenues for the Florida Facilities Pool as stipulated in the bond covenants to provide adequate accounting controls, systems, and records that ensure timely billing and collection of revenues and processing of payments and from which management reports and the annual financial report are produced in conformity with generally accepted governmental accounting principles.
  • Maintain responsibility for directing preparation of annual financial reports on eight different types of funds encompassing approximately 40 individual funds.
  • Develop and implement accounting procedures to control the expenditure of appropriated funds and provide management with timely monthly financial reports.
  • Develop for review and implementation policies and procedures to maintain adequate internal control throughout the department. Provide financial information to the department's Budget Director, divisions, and program areas for use in developing the department's Legislative Budget Request and the financial plan to support this request.
  • Make recommendations on financial policy consistent with generally accepted accounting and financial reporting principles. Examples of policy recommendations include financial presentation of the results of the department's operations, cash management and investment policy, internal controls, and the proper expenditure of appropriated funds.
  • Develop and implement accounting procedures to invest funds and project interest earnings so that recommendations may be made to management.
  • Develop and administer accounting records which reflect debt service requirements for bond retirement, issuance and refunding of bonds, and interest payments.
  • Direct preparation of the annual financial report, monthly informal statements, and special reports for management use.
  • Interpret financial statements and other financial data in conference with management to render all possible assistance in aiding management to arrive at decisions.
  • Implement procedures to perform generally accepted preaudit functions on commercial bills, travel expense vouchers, and requests for contract payments, which number thousands of disbursements annually. Procedures are designed and administered to maintain checks against the possibility of audit neglect or oversight.
  • Develop and implement a system to monitor and control electronic data processing requirements and to ensure that the costs of ongoing systems and proposed new systems do not exceed budgeted funds.
  • Review for approval Fixed Capital Outlay requests for release of appropriations for DMS-managed projects.
  • Prepare supplemental or additional data, as requested; and, after appropriations are made, confer with analysts of the Planning and Budgeting Office on legislative intent.
  • Develop an annual administrative assessment in conjunction with the Planning and Budget Office.
  • Manage the development and accountability of Prior Fiscal Year data for development of the Schedule I Process.
  • Maintain systematic review of all finance and accounting operations for the purpose of developing better methods of operation and more comprehensive management information reports.
  • Direct the development of fiscal policies and procedures.
  • In collaboration with the Personnel Office, implement procedures for processing accounting transactions for payrolls overtime, leave, etc., and all payroll-related activities.
  • Develop and implement procedures to account for state-owned personal and real property.
  • Respond to internal and extern auditor.
  • Coordinate and manage the Statewide Cost Allocation Plan for the department to ensure timely payments to the federal government and to ensure accurate reporting.
  • Develop and manage the Debt Collection Policy for the department.
  • Develop and manage policies and procedures for the Florida Single Audit Act (FSAA) for divisions and program areas.
  • Develop annual non-operating budget requests.
  • Oversee fixed asset accounting.
  • Monitor systems access.
  • Monitor the use of external bank accounts.
  • Perform other related work as required.

Requirements:

The Chief of Financial Management Services should possess the following qualifications:

  • Minimum of seven years of experience working at a management level in financial management services in a state of Florida agency.
  • Experience in Revenue Accounting including accounts receivables.
  • Experience in Cash management, including investments and bonding.
  • Experience in Disbursements including accounts payable and payroll.
  • Experience in Asset management.
  • Experience in financial reporting.
  • Experience in preparing the Schedule I for the annual Legislative Budget Request.
  • At least five years of FLAIR experience.
  • Strong leadership and customer service skills.
  • Attention to detail.
  • Strong problem-solving skills.
  • Data mining and interpretation skills.
  • Analytical thinking skills.
  • Strong communication skills, both verbal and written.

Education:

  • A bachelor's degree from an accredited college or university with a major course of study in accounting or an area of business that includes five courses in accounting is required.
  • Additional education in finance is preferred.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses.

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at 850-488-2707. DMS requests that applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.

The State of Florida and DMS participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Successful completion of a background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee