CHIEF OF FINANCIAL MANAGEMENT SERVICES-D - 72000017

Requisition No: 861403 

Agency: Management Services

Working Title: CHIEF OF FINANCIAL MANAGEMENT SERVICES-D - 72000017

 Pay Plan: SES

Position Number: 72000017 

Salary:  Up to $108,000 

Posting Closing Date: 09/25/2025 

Total Compensation Estimator Tool

Chief of Financial Management Services
Division of Finance and Administration/Bureau of Financial Management Services
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:
This is a high level administrative/managerial position responsible or the overall planning, organization and direction of the Central Finance and Accounting function of the Department of Management Services. The incumbent in this position is responsible for planning, designing, and directing a comprehensive, detailed accounting system for the Department's Operating and Fixed Capital Outlay accounts. This position is responsible overseeing the Financial Operations section and the Disbursements section.

Specific responsibilities of the Chief of Financial Management Services include, but are not limited to, the following:

•    Oversee the issuance of approximately 100,000 invoices annually and the collection of approximately $287,000,000 in operating revenues from widely divergent program areas.
•    Oversee the flow of pool-pledged revenues for the Florida Facilities Pool as stipulated in the bond covenants to provide adequate accounting controls, systems, and records that ensure timely billing and collection of revenues and processing of payments and from which management reports and the annual financial report are produced in conformity with generally accepted governmental accounting principles.
•    Maintain responsibility for directing preparation of annual comprehensive financial reports on eight different types of funds encompassing approximately 40 individual funds. 
•    Develop and implement accounting procedures to control the expenditure of appropriated funds and provide management with timely monthly financial reports. 
•    Develop for review and implementation policies and procedures to maintain adequate internal control throughout the department. Provide financial information to the department's Budget Director, divisions, and program areas for use in developing the department's Legislative Budget Request and the financial plan to support this request.

•    Make recommendations on financial policy consistent with generally accepted accounting and financial reporting principles. Examples of policy recommendations include financial presentation of the results of the department's operations, cash management and investment policy, internal controls, and the proper expenditure of appropriated funds.
•    Develop and implement accounting procedures to invest funds, while working with Budget to ensure the existence of sufficient authority to invest, and project interest earnings so that recommendations may be made to management.
•    Develop and administer accounting records which reflect debt service requirements for bond retirement and interest payments.
•    Direct preparation of the annual comprehensive financial report, monthly informal statements, and special reports for management, Department of Financial Services, and Governor’s Office.
•    Direct the preparation and estimation of the excess balances for the funds subject to Statewide Cost Allocation Plan to provide information to leadership.
•    Interpret financial statements, new accounting pronouncements, and other financial data in conference with management to render all possible assistance in aiding management to arrive at decisions.
•    Implement procedures to perform generally accepted preaudit functions on commercial bills, travel expense vouchers, and requests for contract payments, which number thousands of disbursements annually. Procedures are designed and administered to maintain checks against the possibility of audit neglect or oversight.
•    Develop and implement a system to monitor and control electronic data processing requirements and to ensure that the costs of ongoing systems and proposed new systems do not exceed budgeted funds.
•    Review for approval Fixed Capital Outlay requests for release of appropriations for DMS-managed projects.
•    Prepare supplemental or additional data, as requested; and, after appropriations are made, confer with analysts of the Planning and Budgeting Office on legislative intent.
•    Maintain systematic review of all finance and accounting operations for the purpose of developing better methods of operation and more comprehensive management information reports.
•    Direct the development of fiscal policies and procedures including guides and toolkits for those areas that require additional training or interpretation.
•    Oversee the grants management unit.
•    In collaboration with the Personnel Office, implement procedures for processing accounting transactions for payrolls overtime, leave, etc., and all payroll-related activities.
•    Develop and implement procedures to account for state-owned personal and real property.
•    Respond to internal and external auditor requests.
•    Assist Budget in the development of the annual administrative assessment. 
•    Develop annual non-operating budget requests for investments.
•    Direct and oversee compliance with Single Audit, including the maintenance of Single Audit policies, training of divisions, and follow-up on Single Audit findings of the Department’s recipients or subrecipients.
•    Direct and oversee the Schedule I process for A01 in the Accruals section, Schedule IC, Schedule IC Reconciliation, and Adjustments Narrative. 
•    Oversee fixed asset accounting. 
•    Monitor systems access for systems maintained by the Bureau of Financial Management Services.
•    Monitor the use of external bank accounts.
•    Effectively supervises performance of direct reports to ensure division and agency performance goals are met or exceeded and complies with the Department’s employment policies and procedures and the State’s statutes and rules. 
•    Supervision - assigns balanced workloads; ensures quality of work and that deadlines are met; monitors productivity, attendance, and professionalism in the workplace.
•    Directing Leadership - sets challenging goals; delegates and coordinates effectively; promotes innovation in achieving goals; sets examples for subordinates.

•    Training - identifies performance gaps and coordinates with the division trainer to ensure training needs are met.
•    Managing Change - initiates change effectively and adapts to necessary changes in operations; motivates employees to have a positive attitude towards operational changes.
•    Performance Appraisal/Feedback - effectively evaluates subordinates; encourages and initiates regular discussion of performance with subordinates; takes appropriate and timely action with marginal or failing performers; recognizes and rewards superior performance.
•    Discipline Administration - uses progressive and corrective discipline to improve performance/behavioral problems.
•    Perform other related work as required or requested by management or leadership.

Knowledge, Skills, and Abilities:
•    A bachelor's degree from an accredited college or university with a major course of study in accounting or an area of business that includes five courses in accounting. Professional experience performing the duties as above can substitute on a year-for-year basis for the required college education.
•    Active license as a Certified Public Accountant (preferred)
•    Five years of experience working at a management level in financial management services, preferably in a state agency.
•    At least five years of FLAIR experience.
•    Knowledge of and ability to accurately apply accounting standards, theory, principles, concepts, and practices.
•    Knowledge of cost accounting, cost allocation, financial reporting, and internal control principles.
•    Knowledge of State of Florida Budget Development and Amendment processes.
•    Knowledge of FLAIR expenditures, Manage Report Environment, Asset Management.
•    Knowledge of double-budgeting and non-operating budget concepts, billing and collections, contract management, procurement and purchasing.
•    Knowledge of and ability to data mine and interpret results.
•    Ability to plan, organize, and manage complex projects utilizing problem-solving skills to meet varying deadlines, including delegating as required.
•    Ability to analyze and interpret data/information and apply appropriate guidelines and regulations.
•    Ability to communicate effectively both orally and in writing across a broad audience spectrum.
•    Proficient user of Microsoft Office Suite with emphasis in Word and Excel.
•    Ability to work independently.
•    Ability to work well under pressure.
•    Ability to provide prompt, reliable, accurate and courteous customer service. 
•    Ability to work in a team environment
•    Ability to establish and maintain effective working relationships.
•    Ability to lead teams
•    Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
•    Attention to detail

Minimum Qualifications:
•    A bachelor's degree from an accredited college or university with a major course of study in accounting or an area of business that includes five courses in accounting. Professional experience performing the duties as above can substitute on a year-for-year basis for the required college education.
•    Active license as a Certified Public Accountant (preferred)
•    Minimum of five years of experience working at a management level in financial management services, preferably in a state agency.
•    At least five years of FLAIR experience. 

Other job-related requirements for this position:     
•    Level II background check required.
•    This position requires sedentary work with repetitive motion.
•    Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve, and comply as section 215.422 requires.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.