CHIEF OF PROPERTY SERVICES - 72001782

Requisition No: 842523 

Agency: Management Services

Working Title: CHIEF OF PROPERTY SERVICES - 72001782

 Pay Plan: SES

Position Number: 72001782 

Salary:  $92,596.92 - $100,000.00 

Posting Closing Date: 01/10/2025 

Total Compensation Estimator Tool

Bureau Chief Of Property Services

Division of Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

The Division of Real Estate Development and Management (REDM) is seeking a manager to provide oversight of the Bureau of Property Services which is responsible for the day-to-day leasing process by ensuring state agency leases are in accordance with applicable rules, statutes and policies, monitors agency space planning and the application of state space standards, tracks occupancy and vacancies within the Florida Facilities Pool, monitors and forecasts space needs, high-level special projects related to property management, plans, executes, and processes all reserved, permit and temporary parking contracts, parking terminations and other agreements through the Paid Parking Program, and manages and processes all state space reservations throughout the Florida Facilities.

This position requires excellent communication skills with the Department’s internal and external customers. The Department is looking for candidates who can challenge and inspire employees to be successful in the progression of leadership opportunities. Candidates must be visionary and have the mindset of incorporating new techniques. Must have a clear understanding of real property lease management, space measurement and planning, parking management, real estate forecasting and planning, project oversight and strategic planning.  Years of experience will be considered in the fields of commercial real estate development, leasing, and/or broker services. The successful candidate will need to be process oriented, organized, innovative, and have the ability to implement improvements based on customer needs while also adhering to statutory mandates.

Specific responsibilities of the Bureau Chief of Property Services include, but are not limited to, the following:

• Supervises the Leasing Procurement Administrator and the Property Logistics Administrator:
  • Sets goals and objectives for direct reports.
  • Completes evaluations, reviews and approves time and attendance.
  • Communicates clearly and frequently with staff to ensure mission and tasks are clear and provides prompt and courteous customer service.
  • Motivates and informs bureau personnel of new techniques, policy changes through staff meetings, discussions and written communication.
  • Encourages staff to attend seminars and training so they are cognizant of current trends pertaining to the mission of the Facilities Program.
• Participates in the development of statewide policies, procedures, guidelines and standards, pertaining to real property management and utilization of assets to assure efficient and economical utilization of space.
• Develops goals and objectives; acquires the resources required to achieve those goals and objectives within approved budgetary limitations.
• Develops policy and materials used in the implementation of the State’s Facilities Management Program, Section 255.249, Florida Statutes.
• Reviews and approves staffing patterns submitted to support agencies request for space, either leased in the private sector or allocated in State owned buildings.
• Participates in the development of the Capital Improvement Plan and implementation; works directly with budget staff and management to identify and prioritize FCO projects as it relates to occupancy of pool buildings.
• Provides information regarding legislative proposals and bills and determines impact to the division.
• Direct involvement in long-range planning for acquisition of facilities, either through the lease process, Fixed Capital Outlay program, or Bonding program (private sector and state owned) to meet state agencies' space requirement in the most efficient and economical manner.
• Plans, organizes, and supervises the technical analysis, evaluation and improvement of real property management including space leasing, space utilization, security and safety factors, ADA standards, resource recovery, and food service contracts to assure compliance with all guidelines established.
• Establishes control systems and monitors the assignment and execution of real property management projects and activities; reviews and evaluates the performance of other units of government for compliance with technical objectives and adherence to schedules; and issues technical and administrative guidelines as required.
• Plans, organizes, supervises, and participates in the development of statewide policies, procedures, guidelines and standards pertaining to real property management and utilization to assure efficient and economical utilization of space.
• Assists with special projects and initiatives as directed; keeps supervisor and management informed of project status and other relative issues.
• This position is responsible for managing emergency response during and after scheduled work hours. Incumbent is responsible for coordinating the work activities of subordinates. Participate in emergency response as required.

The Difference You’ll Make:

In addition to managing the bureau, you’ll use your skill and insight to explore opportunities to improve the program. DMS boasts a fast-paced work environment in which critical thinking and creative problem-solving are a must. 

How You’ll Grow:

DMS encourages its leaders to constantly innovate and seek efficiencies.  Our Four Pillars are expectations for all of our employees, and you’ll be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. 

Where You’ll Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life.  Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. 

Minimum Qualifications:

• Minimum of five years of progressive experience and responsibility in commercial real estate development, leasing, and/or broker services.
• Minimum of five years of experience holding a supervisory position.
• Ability to drive and/or fly for long distances.
• Valid and applicable driver’s license.

Preferred Qualifications:

• Knowledge and experience conducting training and presentations.
• Knowledge and experience with Urban Planning.
• Knowledge and experience with discounted cash flows.
• Knowledge and experience with land and building development or planning.
• Knowledge and experience with Real Property Return on Investment.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.

DMS.Ability@dms.fl,gov

DMS.Veterans@dms.fl.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.