CITS STATEWIDE COORDINATOR - 55002088

Requisition No: 857230 

Agency: Department of Transportation

Working Title: CITS STATEWIDE COORDINATOR - 55002088

 Pay Plan: Career Service

Position Number: 55002088 

Salary:  $59,374.74 - $76,837.90 

Posting Closing Date: 09/01/2025 

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

920 / Procurement Office

INTERNAL AGENCY

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

CONTACT PERSON: Vincent Moore

CONTACT PHONE NUMBER: 850-414-4478

CONTACT EMAIL ADDRESS: Vincent.moore@dot.state.fl.us

HIRING SALARY RANGE: $59,374.74 - $76,837.90 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

CITS Statewide Coordinator for the Procurement Office in Finance and Administration

This position will provide project management direction and application support for the Consultant Invoice Transmittal System (CITS) as well as other Procurement applications.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

605 Suwannee Street

Tallahassee, FL 32399

Annual Salary Range:

$59,374.74 – $76,837.90 

Your Specific Responsibilities:

The duties of the CITS Statewide Coordinator include:

Acts as the Consultant Invoice Transmittal System (CITS) Statewide Coordinator by providing project management direction to the functional user group and the CITS development team in developing the requirements for necessary enhancements to the system. Leads Joint Application Development (JAD) sessions, serving as primary liaison to the steering committee and functional owners to ensure business requirements are satisfied, ensuring adequate input from the consultant community, evaluating the requirements developed by functional users and setting priorities for the development team, coordinating the timely and complete functional acceptance testing of system components, exercising independent judgment in assessing problems, communicating with technical staff and management, and making presentations and recommendations to management. Conducts User Acceptance Testing (UAT) with various groups of application stakeholders. Facilitates meetings and serves as scribe during both JAD and UAT sessions. Provides detailed notes after each JAD and UAT session. Develops and maintains documentation for all aspects of the system including database documentation as well as user training information and scripts for Computer Based training.

Provides application support and reporting for CITS and other Procurement systems including the Procurement Development Application (PDA), Consultant Evaluation (CE) Application and Professional Prequalification Application (PPQ). Provides Turning Point Technology assistance to Procurement Manager and State Professional Services Engineer, as needed. Prepares special SQL and Excel reports as needed for Procurement Manager and State Professional Services Engineer. Prepares reports to determine consultant data needed for CITS handling for mergers/acquisitions. Assists with special projects related to Procurement business systems.

Responds to all CITS functional questions posed by the Districts, providing or coordinating training for District and consultant users, serves as the primary contact for the end users in the District and the consultant community. Performs Quality Assurance Reviews of District contracts in CITS. Debriefs management on findings, observations and deficiencies. Schedules and leads CITS Coordinator meetings at least twice a year.  

Conducts in-person training of consultants and district professional services staff on use of the Automated Fee Proposal (AFP). Responds to project manager, district and consultant questions/issues regarding the AFP. Assists with uploading AFPs statewide into CITS using appropriate FTP software in a timely manner. Verifies AFP data is accurate prior to uploading. Maintains FDOT standard job classes in AFP and Negotiation Handbook for Professional Services Contracts. Maintains AFP internal and external manuals. Maintains other documentation and guides within AFP Sharepoint site and internal/external webpages.

Acts as Security Coordinator for the functional users of Procurement Systems and consultants. Assists with coordinating security issues with the Districts and controlling corporate user accounts for consultants and granting CITS access to project/contract manager, Financial Services and Procurement Services staff Statewide. Serves as web author.

Acts as DocuSign Admin for the Department and assists with troubleshooting DocuSign issues and reviews/approves access requests while DocuSign administration function resides in Procurement Office.     

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

•   Knowledge in the use of Structured Query Language (SQL).
•   Knowledge of electronic invoicing applications.

•   Knowledge of Florida Statutes, Rule, and Procedures related to Professional Services. 

Skills in:

•  Skilled in development of spreadsheet solutions and data analysis.
• Skilled in the following computer software applications: Microsoft Word, Microsoft Excel (including spreadsheet macros/visual basic or other programming experience), PowerPoint and Power BI.

Ability to:

• Ability to communicate effectively, both written and verbal.
• Ability to work under pressure in a fast paced environment.
• Ability to prepare reports, correspondence, procedures, guidelines, and PowerPoint presentations.
• Ability to learn new software quickly with little instruction.
• Ability to access information using Internet.
• Ability to create, modify, and upload rate data using the Automated Fee Proposal (AFP) spreadsheet

Minimum Qualifications:

Five years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.