CLERK SPECIALIST - 48005073

Requisition No: 838562 

Agency: Department of Education

Working Title: CLERK SPECIALIST - 48005073

 Pay Plan: Student/Gradte Assnt

Position Number: 48005073 

Salary:  33,760.00 - 37,136.00 

Posting Closing Date: 10/08/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of K-12 Public Schools

Bureau of Exceptional Education and Student Services

Location: Tallahassee Turlington Building

Clerk Specialist - (OPS)

Salary: $15.00 / Hour

This advertisement may be used to fill multiple vacancies for up to six months.

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education 

Office Contact

Kaitlyn Williams, 850-245-0798

Job Description

This position will be responsible for providing support services within the administrative section and throughout the bureau as requested.

*This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities

• Assists in reviewing requirements for the design of various publications, documents and forms using Microsoft Office Suite;
• Assists in telephone answering, maintains current knowledge of equipment usage and assists in maintaining supplies;
• Maintains and updates lists and address labels for section;
• Communicates electronically with offices within the department; reading, printing and transmitting incoming and outgoing messages sent through email and transmitting documents and materials when requests are received;
• Prepares itineraries and assists with travel arrangements for staff (on a needed basis);
• Researches and summarizes materials for professional staff for conferences and meetings; assists in setting up meeting rooms before presentations to include technical and conference call equipment; and
• Other duties as assigned.

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect the productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

• Knowledge of correct spelling, punctuation, and grammar usage;
• Knowledge of letter and report formats;
• Knowledge of Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel;
• Knowledge of Section 508 compliance requirements for published documents;
• Knowledge of travel procedures;
• Knowledge of grants management processes;
• Skill in operating desktop computer systems and applications, including Microsoft Word, Microsoft Outlook and Microsoft PowerPoint;
• Ability to type letters, memoranda, charts, and other standard business forms in the correct format;
• Ability to prepare documents to meet Section 508 compliance requirements;
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections;
• Ability to plan, organize, and coordinate work assignments;
• Ability to communicate effectively, in writing and orally; and
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• This is a student position. The applicant must currently be a student and able to provide a class schedule on request.
• Ability to communicate effectively including verbal and written communication.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

BENEFITS INFORMATION

OPS employees do not participate in state group insurance or the state retirement system.

OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.

OPS employees may wish to inquire into the following state programs:

The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com

The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com

The “Florida KidCare” Health Insurance program: http://floridakidcare.org

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.