COMPUTER SYSTEMS ANALYST IV (WORKING TITLE: RECORD TO REPORT LEAD) - 43002064

Requisition No: 827664 

Agency: Financial Services

Working Title: COMPUTER SYSTEMS ANALYST IV (WORKING TITLE: RECORD TO REPORT LEAD) - 43002064

 Pay Plan: SES

Position Number: 43002064 

Salary:  $75,000.00 - $90,000.00 

Posting Closing Date: 05/08/2024 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: COMPUTER SYSTEMS ANALYST IV 

WORKING TITLE: RECORD TO REPORT LEAD

DIVISION: FLORIDA PALM PROJECT

BUREAU: FINANCIAL SERVICES

CITY: TALLAHASSEE

COUNTY: LEON

In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.

What is Florida PALM?

The Florida PALM Project (the Project) is an enterprise project to replace the State of Florida’s legacy accounting, payroll, and cash management systems, using an enterprise resource planning solution. The Department of Financial Services (DFS) is leading this statewide initiative, which impacts stakeholders and users of the State’s financial data including all State agencies.

Who are we?

We are an innovative team of experts specializing in financial operations, business analysis, project management, change management and stakeholder relations. Working as part of the team at Florida PALM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.

To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm

SPECIAL NOTES:

Four (4) years of relevant experience in Accounting, Finance, Information Technology, Management Information Systems, or Computer Science is required. A bachelor’s degree in a relevant discipline (i.e., Accounting, Finance, Information Technology, Management Information Systems, or Computer Science) may substitute for the required experience.

Additional requirement:

• Four (4) years of experience in State of Florida accounting/ledger management and financial reporting.

Preference:

• Four (4) years of experience in accounting for or management of the following State financial management processes: preparing financial accounting schedules and reports, analyzing, and reconciling financial data, recording and/or adjusting accounting entries to appropriately classify receivables, payables, revenue, assets, cash, grants, payroll, disbursements, contracts, and projects.    
• Experience in requirements gathering, data analysis, design, development, testing and/or implementation of financial management system(s).
• Experience working in team environments (i.e., as a leader or as a member).
• Experience performing business analysis functions, including working with subject matter experts, business users, or stakeholders to gather information, document expectations, and develop the desired outcome.

The annual salary range for this position is $75,000.00 - $90,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Relationship Building – Establishing and maintaining effective working relationships with others.
• Communication – Effectively communicating, both verbally and in writing, to individuals or groups.
• Information Gathering – Knowing how to find information and identifying essential information.
• Information Organization – Finding ways to structure or classify multiple pieces of information.
• Critical Thinking – Using logic and analysis to identify strengths and weaknesses of different approaches.
• Identifying Downstream Consequences – Determining the long-term outcomes of a change in operations.
• Active Learning – Working with new material or information to grasp its implications.
• Systems Evaluation – Looking at many indicators of system performance, taking into account their accuracy.
• Identification of Key Causes – Identifying the things that must be changed to achieve a goal.
• Coordination – Adjusting actions in relation to others’ actions.
• Computer/Tools – Knowledge of computer software, including applications, or other tools that support performance of position duties.

BRIEF DESCRIPTION OF DUTIES:

This position assists in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project and serves as a state subject matter expert and exercises discretion and independent judgement with respect to matters of significance in one or more of the following Process Areas: Accounts Management and Financial Reporting (AMFR); Accounts Receivable  (AR); Asset Accounting and Management (AAM); Budget Management (BM); Cash Management (CM); Disbursement Management (DM); Payroll Management (PM); Project and Grants Management (PGM); Revenue Accounting (RA); or Treasury Management (TM).

This position deals with complex policies and procedures associated with the implementation of the State’s financial management solution.  It requires technical knowledge of FLAIR and other FFMIS subsystems and general knowledge regarding financial management practices and procedures.  This position exercises independent judgment in formulating or assisting in the formulation of policies and procedures that affect budgeting, accounting, auditing, and reporting of public funds. Extensive knowledge of Florida statutes and rules is necessary to develop and direct the policies and procedures used to implement a financial management solution.

SPECIFIC DUTIES:

Operational

• Working with supervisor and leadership to establish priorities and due dates for work assignments and keeping them up to date on key work items.
• Communicating concerns and executive contact immediately to your supervisor and/or project director.
• Managing all deadlines in an organized manner to ensure timely completion of fully developed work products.
• Applying critical thinking (e.g., don’t just solve the problem at hand, solve the core problem).
• Adhering to DFS policies at all times (e.g., security, dress code, ethics).
• Working as a team player and demonstrating a “teamwork” attitude and professional demeanor.
• Preparing presentation materials and leading meetings with state agencies and other stakeholders.
• Presenting at executive steering committee meetings and or advisory council meetings as requested.
• Attending conferences, conventions, etc. to extend knowledge of accounting and ERP principles, processes, and changes.
• Reviewing and providing input on current and proposed state and federal statutes and rules, and regulation changes (e.g., GASB standards) to determine impact to Project requirements.
• Working with the financial management solution software implementation vendor, and other project resources (including contractors) to ensure adherence to State standards and established procedures for maintaining data and information accuracy and security.
• Serving as the subject matter expert in the accounting and financial management functions for the Florida PALM Project.
• Addressing the accounting and financial management functions, responsibilities, and needs of the Chief Financial Officer (CFO) and of the state agencies. 
• Working collaboratively with project team members, DFS business owners, state agency business owners and other stakeholders to ensure functional designs and configurations are developed to meet business requirements and result in the development of a user-friendly and comprehensive solution.
• Consulting with subject matter experts, business users, and stakeholders of the financial management solution, researching statewide problems and recommending solutions to effect statewide implementation of the financial management solution.

Project Management and System Release Responsibilities

• Ensuring the “How Met” for requirements of assigned system modules satisfy the needed functionality.
• Ensuring the technical requirements for assigned system modules satisfy the needed functionality.
• Making decisions on design functionality and business requirements.
• Conducting in depth analysis and documentation for system configuration.
• Completing system configuration where assigned.
• Leading functional reviews for design, testing and other related activities for assigned system modules.
• Developing and executing test scripts for assigned system modules to ensure system functionality meets the functional and technical requirements.
• Assisting with user-acceptance testing sessions with state agencies and enterprise partners.
• Assisting agencies and enterprise partners in understanding business process change impacts.
• Assisting in training state agencies and enterprise partners.
• Identifying risk and issues, design requirements, or otherwise, for assigned system modules.
• Managing deliverables and work products to ensure compliance with the Project PMP and schedule.
• Providing input on activities to include in the Project schedule.
• Providing weekly updates to the Projects PMO on assigned schedule items.

  Performing other duties as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.