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CONSTRUCTION PROJECTS ADMINISTRATOR II

Date:  Jun 21, 2022
Location: 

TALLAHASSEE, FL, US, 32399


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 648961 

Agency: Management Services

Working Title: CONSTRUCTION PROJECTS ADMINISTRATOR II

Position Number: 72004140 

Salary:  $68,500.00 

Posting Closing Date: 07/04/2022 

Construction Projects Administrator II
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

 

Our Organization and Mission:
The Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and the DMS Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet and federal property assistance programs utilized throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary J. Todd Inman, DMS employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies and challenge the status quo.


Position Overview and Responsibilities:
The selected candidate, under the supervision of the Deputy Bureau Chief of Building Construction, provides professional services for the Bureau of Building Construction serving as a Project Manager over construction projects from inception of planning and design through completion of construction and classified as projects of high complexity or specialize project delivering methods. The Administrator will oversee the Large Projects Section which is responsible for:

Advising and assisting client agencies, providing recommendations as to equipment for their buildings and facilities and providing consulting services. Help prepare, review, evaluate and recommend Fixed Capital Outlay requests submitted by State agencies. Assisting the client agency or design professional in the preparation and development of the project program which serves as the descriptive document establishing project scope.  Review, evaluate and approve project programs for assigned projects, ensuring that the defined scope can be achieved within budget limitations and is in accordance with established design guidelines and space standards.

Participate in Selection Committee in the selection of qualified professional firms and individuals for service in planning and/or design of assigned projects. Assist in negotiation of professional contracts for projects. Represent the Division at conferences to ensure the project is being developed realistically under existing construction methods and budget limitations.  Lead meetings with architects/engineers and client agencies to ensure sound development of projects. Review design submittals for compliance, functional soundness, aesthetic appropriateness, efficiency and effectiveness and compliance with design review requirements. Liaise with all federal, state, and local agencies for compliance with applicable requirements.

 

Conduct formal bid openings, receiving bids from qualified contractors. Analyze and review the architect’s/engineer's recommendation for award of bid for construction contracts. Coordinate award of contract and issuance of notice to proceed to contractor. Review drawings and specifications of projects under construction for desirable changes or corrections for current and future projects. Chair the initial construction conference with architects, engineers, contractors, subcontractors, client agency representatives and other interested parties.

 

Review requisitions for payment to architects, engineers, contractors, testing laboratories, and others furnishing services during design and construction. Review change orders for completeness and recommend approval of change orders, substitutions of materials, equipment, and workmanship; and initiate changes to improve projects if required.

Make periodic job site observations. Participate in substantial completion inspections, final inspections and acceptance of projects for the State. Review architect's, engineer's and construction contractor's fulfillment of their contractual obligations to the State by observing and evaluating their performance.

Emergency Response: The Admin will assist in managing emergency response during and after scheduled work hours. Assists with coordinating the work activities of
subordinates, contractors and other assigned trades who respond to afterhours emergencies. Responsible for monitoring and reporting the materials and labor costs associated with emergency response activities.

This position will also manage and supervise day-to-day operations and staff. This includes motivating, mentoring, and informing staff of new techniques, policy changes through staff meetings, discussions and written communication, and encourages staff to attend trainings so they are cognizant of current trends pertaining to the mission of division and agency.
 

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

 

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

Knowledge, Skills, and Abilities:

  • Knowledge of the principles, techniques, materials and equipment used in building construction.
  • Knowledge of engineering design, construction, production and/or operations.
  • Ability to develop various reports.
  • Ability to plan, organize and coordinate building construction program activities.
  • Ability to design and implement engineering contracts.
  • Ability to analyze and interpret engineering data.
  • Ability to apply engineering quantitative techniques.
  • Ability to monitor and inspect building projects.
  • Ability to communicate engineering information effectively.
  • Ability to solve problems relating to engineering.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to understand and apply applicable rules, regulations, policies, and procedures.
  • Ability to influence and motivate various team members in participation of our operations and construction programs.
  • Proven record of demonstrating excellent internal and external customer service.
  • Strong personal and professional motivation to produce results aligned with the department’s goals and objectives.
  • Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.


Minimum Qualifications:

  • A bachelor's degree from a college or university with a major in civil, construction, mechanical or architectural engineering or architecture and four years of experience in the field of building construction; Or a master's degree from a college or university in one of the areas described above and three years of experience in the field of building construction. Experience in the field of building construction can substitute for the required college education.
  • Valid driver’s license.
  • Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, and be able to work near loud noises and electrical equipment, and work in basements, tight spaces, and on rooftops.
  • Ability to travel statewide as needed.


Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee