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Date: Jun 9, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 396408 

Agency: Management Services


Position Number: 72000266 

Salary:  $55,000.00 - $60,000.00 

Posting Closing Date: 06/23/2021 

Construction Projects Consultant II
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Responsibilities:

The incumbent is responsible for directing and coordinating project development of each assigned Fixed Capital Outlay (FCO) project from inception through completion and through expiration of the guarantee period to promote its completion in the most efficient and optimum manner.

General Responsibilities:

Assist the client agency or design professional in the preparation and development of the project program which serves as the descriptive document establishing project scope. Review, evaluate, and approve project programs for assigned projects, ensuring that the defined scope can be achieved within budget limitations and is in accordance with established design guidelines and space standards.

Participate as a member of the Selection Committee in the selection of qualified professional firms and individuals for planning and/or design of assigned projects.

Coordinate and assist in negotiation of professional contracts for projects.

Represent the division at project planning conferences to ensure the project has begun and developed realistically under existing construction methods and budget limitations.

Participate in and chair meetings with architects/engineers and client agencies to ensure sound development of projects.

Analyze and review design submittals with assistance as required from staff professional personnel for program compliance.

Liaison with all federal, state, and local agencies for compliance with applicable requirements.

Review and maintain project budgets to ensure the project is developed within available funding.

Prepare the initial project schedule and follow the architect’s or engineer’s design development, coordinating schedules in conjunction with the design professional and ensure that deadlines are met on schedule. Confer with parties concerned, as problems occur, to recommend and pursue solutions and securing follow-up assistance as required to monitor project schedules.

Evaluate the design professional at the completion of each design phase and during construction.

Provide consultant services in their area of expertise and disciplines to the department and other state agencies.

Conduct formal bid openings, receiving bids from qualified contractors.

Analyze and review the architect/engineer's recommendation for award of bid for construction contracts. Coordinate award of contract and issuance of notice to proceed to contractor.

Review drawings and specifications of projects under construction for desirable changes or corrections for current and future projects.

Chair the initial construction conference with architects, engineers, contractors, subcontractors, client agency representatives and other interested parties.

Review requisitions for payment to architects, engineers, contractors, testing laboratories, and others furnishing services during design and construction.

Review change orders for completeness and recommend approval of change orders, substitutions of materials, equipment, and workmanship; and initiate changes to improve projects if required.

Populate and maintain TRIRIGA project files.

Make periodic job site observations. 

Participate in substantial completion inspections, final inspections, and acceptance of projects for the state. 

Review architect's, engineer's, and construction contractor's fulfillment of their contractual obligations to the state by observing and evaluating their performance.

When necessary, due to variations in the geographic distribution of project appropriations, this incumbent may be required to assist in project development areas other than the area of assignment to accomplish an equitable workload distribution.

As needed, may continue to update the Construction Management Close-Out Manual which incumbent has a primary role in developing with input from construction managers, project managers and state agencies. Ensure manual will continue to be used by all project managers to assist in proper close-out of the division's area construction management projects. 

As needed, project manager may be responsible for a major portion of projects in the Capitol Center, most being complex, high profile projects utilizing the Construction Management Approach. These high visibility projects require more direct coordination and hands-on approach from the project manager.

Assist with special projects as needed.

Performs related work as required including but not limited to upkeep of electronically filed project documents, attends project manager meetings and submits project reporting documents.

Knowledge, Skills and Abilities:

  • Knowledge of the principles, techniques, materials and equipment used in building construction.
  • Knowledge of building codes, design, construction, production and/or operations.
  • Ability to develop and review various reports.
  • Ability to plan, organize and coordinate building renovations and/or activities.
  • Ability to review and implement renovation/construction contracts.
  • Ability to analyze and interpret renovation/construction data.
  • Ability to monitor and inspect building projects.
  • Ability to communicate project information and schedules effectively.
  • Ability to solve problems relating to renovation/construction projects.
  • Ability to establish and maintain effective working relationships with vendors, contractors and agency staff.
  • Ability to understand and apply applicable state regulations, policies and procedures.
  • Ability to understand current building codes, ADA requirements and interior design.
  • Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Minimum Requirements:

  • A bachelor's degree from a college or university with a major in civil, construction, mechanical or architectural engineering or architecture, and four years of experience in the field of commercial building construction; OR, A master's degree from a college or university in one of the areas described above and three years of experience in the field of commercial building construction; OR, Experience in the field of commercial building construction can substitute on a year-for-year basis for the required college education.
  • Ability to travel regularly within the state of Florida for periods of two to five days at a time.
  • A valid driver’s license.
  • Ability to drive and/or fly long distances.
  • Ability to spend prolonged periods of time walking, standing, and performing sedentary work including repetitive motions.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee