CONTRACT ADMINISTRATOR - 36000418

Requisition No: 848499 

Agency: Department of Lottery

Working Title: CONTRACT ADMINISTRATOR - 36000418

 Pay Plan: Lottery Exempt Serv

Position Number: 36000418 

Salary:  $65,000.00 - $69,381.12 

Posting Closing Date: 03/28/2025 

Total Compensation Estimator Tool

CONTRACT ADMINISTRATOR

FLORIDA DEPARTMENT OF THE LOTTERY – DIVISION OF PROCUREMENT MANAGEMENT

*Open Competitive Opportunity*

AGENCY BENEFITS:

If hired, as employee of the Florida Lottery, you will be provided the benefits listed below:

• Approximately 97.5% of the premium for health insurance
  • Individual (~$8/month) or Family (~$30/month)
• 100% of the premium for individual or family dental insurance
• 100% of the premium for basic life insurance
• Employer contributions to the Pension Plan or Investment Plan; contribution levels will vary based upon Pay Plans.

GENERAL POSITION DESCRIPTION:

Under the supervision of the Director of Procurement Management, this position is responsible for the administration of Lottery contracts requiring time management, ability to prioritize, and independent judgment while performing technical, analytical and customer service functions.    

ESSENTIAL DUTIES:

• Each employee is expected to be knowledgeable of the Lottery’s Responsible Gaming program, including the No Underage Play and Play Within Your Means messaging, and will ensure retailers and players are aware of the program and provided information, as necessary.
• Serves as the Agency Contract Administrator pursuant to Chapter 287, Florida Statutes.
• Creates and provides training to Contract Managers and Department staff.
• Conducts detailed reviews of all contracts and contract related documents to ensure documents are in compliance with established policies, rules, and statutes.
• Serves as the Agency Lease Liaison.
• Serves as a liaison between District Office staff and their building Landlords for Lottery leases, as assigned or directed.
• Works with the Agency’s Tenant Broker on leasing activities.
• Collaborates with the Procurement Director in directing contract management, and process improvement.
• Provides guidance to Contract Managers.
• Maintains the Lottery’s Contract management files and corresponding databases.
• Responsible for accurately and independently facilitating the review, verification and recording of Bonds.
• Tracks and monitors expiry dates for contracts, and bonds/securities. 
• Reviews Contract monitoring efforts and activities and provide technical assistance to Lottery Contract Managers.
• Ensures Contract Managers are provided information on available contract management training opportunities and maintains a record of known participant attendance.
• Drafts and prepares internal and external correspondence, reports, and contract related documents for the Director's signature.
• Works collaboratively with Lottery General Counsel on contracts, partnerships and assigned projects.
• Drafts and/or assists with drafting policies, procedures, contracts, terms and conditions, audit responses, training materials, and other information as requested or directed.
• Prepares information, data, and reports for dissemination to external stakeholders, as requested or assigned.
• Ensures applicable Lottery Agreements are accurately entered (or coordinates entry) into the Florida Accountability for Contracts Tracking System and the Lottery Contract Administration System (CAS).
• Ensures contracting processes are performed with integrity and ethics. 
• Stays abreast of all State of Florida and Florida Lottery rules, laws, regulations, and statutes that impact the contracting profession.
• Seeks training, which will prove beneficial to job functions.
• Provides status updates, as requested/needed, to the Procurement Management Director and other members of Lottery Senior Executive Management.
• Utilizes Lottery’s computer resources, and other State of Florida systems needed to perform assignments.
• Ensures contracts are complete, accurate, and in compliance with all policies, rules, and regulations prior to approving and/or routing for approval, or process of payment approval.
• Research automated and manual office files for collection of pertinent information for use in the preparation of correspondence or reports, and reviews files to gather background information to answer questions from employees or vendors.
• Disseminates documents, back-up and receiving reports to vendors and for internal distribution as appropriate.
• Conducts trainings, as requested or assigned.
• Represents the Procurement Management Office at various functions as necessary.  Performs travel as required.
• Performs special assignments and research, as requested and required.
• Prepares reports, as requested or assigned.
• Performs other related duties as appropriate or assigned by management.       
• Attendance is an essential function of this position.
• As required, supervises a contract analyst position.

Knowledge, Skills, and Abilities:

• Ability to interpret and implement rules, policies, procedures, and directives.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to compile and analyze data for administrative decisions.
• Ability to work independently.
• Ability to deal with people in a tactful and courteous manner.
• Ability to utilize problem-solving techniques.
• Ability to prepare correspondence and reports.
• Ability to maintain confidential records and correspondence.
• Ability to prioritize work assignments.
• Knowledge of automated office equipment including but not limited to a personal computer.
• Knowledge of State of Florida purchasing, facility leasing, and contracting rules and regulations, procedures, techniques, and practices.
• Knowledge of Florida Statutes pertaining to contracting and purchasing, including F.S. Chapter 287.
• Skills in PC Based office products.    

Other job-related requirements for this position

High School Diploma or equivalent (GED) required.

Successful passing of a criminal background check (state, local, and national) is required). 

Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units.  The types of confidential information may include, but are not limited to, payroll information, budget matters, policy decisions, tax matters, employee disciplinary issues, and other personnel data.

Statutes establishing or defining work performed

Chapters 24, 287, 119, 255, 216, 215 and 286 Florida Statutes; Florida Administrative Code 60A, 60H, 60B and 53; and applicable Lottery Policies and Procedures

Licensure/Registration/Certification Requirements

(If applicable, provide the appropriate Florida Statute or federal regulation cite below):

Florida Certified Contract Manager (FCCM), desired not mandated. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.