CONTRACT ADMINISTRATOR - 55006463

Requisition No: 859088 

Agency: Department of Transportation

Working Title: CONTRACT ADMINISTRATOR - 55006463

 Pay Plan: Career Service

Position Number: 55006463 

Salary:  $65,000.00 

Posting Closing Date: 09/01/2025 

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

903 / Finance and Administration

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Sonya Webb

CONTACT PHONE NUMBER: (850) 414-4245

CONTACT EMAIL ADDRESS: Sonya.Webb@dot.state.fl.us

HIRING SALARY: $2,500.00/biweekly / $65,000.00/annual

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Contract Administrator / Transportation Technology Finance and Administration

The Contract Administrator position within the Office of Transportation Technology is responsible for coordinating and communicating with various functional areas to verify the need to renew and continue existing licenses, maintenance, and other service agreements essential to the agency's operations. This role involves overseeing encumbrances, purchases, and payments of funds for general operations, participating in vendor negotiations, and developing procurement proposals. Additionally, the Contract Administrator assists in budgeting and fund allocation processes, develops internal policies and procedures, and provides regular feedback and reports to managers on contract renewals, available funds, and spending patterns.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation
Transportation Technology Finance and Administration

605 Suwannee Street

Tallahassee, Florida 32399

Your Specific Responsibilities:

Coordinate and communicate with the Executive Director of Transportation Technology and the following functional areas: Office Information Technology (OIT), Information Security, Operational Technology, and Process and Quality Improvement (PQI) in order to verify the need to renew and continue existing license, maintenance, and other service agreements essential to the operation of the agency. Provide feedback and reports to managers on a regular basis and as requested relating to contract renewals, available funds, spending rates and patterns. The incumbent of this position has the authority to make a single purchase exceeding $35,000 and has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.

Assist in overseeing the encumbrances, purchases and payments of funds for general operations.  Responsible for encumbering funds in the Florida Accounting Information Resource (FLAIR), approving purchases and payments in My Florida Marketplace and the purchasing card system. Participate in negotiations with vendors on behalf of Florida Department of Transportation (FDOT). Develop invitations to bid, requests for proposals, and invitations to negotiate.  Incumbent has the authority to make a one-time purchase exceeding the category one threshold.

Assist and act as backup to the Finance & Staff Director. Responsible for budgeting and fund allocation processes in order to distribute annual Office of Information Technology (OIT) funds to multiple cost centers as well as transfer funds between multiple budget entities.

Assist in the development of internal, technical, and administrative policies and procedures.

Work with management on special reporting requirements. Alert Property Custodians with necessary paperwork of purchases made that will require tagging with property numbers.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of the basic principles of personnel administration. Ability to provide administrative and technical guidance in the development and preparation of procurement proposals. Ability to research and interpret relevant regulations guidelines, and statutes regarding procurement and accounting procedures. Ability to review fiscal data for accuracy and to ensure proper impact on proprietary funds. Ability to compile and generate budget reports for department heads. Ability to perform as a liaison with the Procurement and Comptroller's Offices. Ability to perform necessary functions in the Purchasing Card and Ariba systems; Ability to prepare contractual and purchase order documentation.

Minimum Qualifications:

Three (3) years of professional purchasing or accounting experience. Post-secondary education can substitute on a year-for-year basis for the required experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.