CONTRACT ANALYST - 76003252

Requisition No: 836047 

Agency: Highway Safety and Motor Vehicle

Working Title: CONTRACT ANALYST - 76003252

 Pay Plan: Career Service

Position Number: 76003252 

Salary:  $55,000.00 Annually 

Posting Closing Date: 09/23/2024 

Total Compensation Estimator Tool

Division of Administrative Services

Bureau of Purchasing and Contracts

Career Service (CS) Opportunity

*Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history.  Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position. 

Contact Person: Elizabeth Miles, elizabethmiles@flhsmv.gov

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays

• State Health and Life Insurance

• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers. 

Duties and Responsibilities

This position is in the Bureau of Purchasing and Contracts within the Division of Administrative Services (DAS). DAS provides administrative support and services to our nearly 5,000 employees throughout the state. The Bureau of Purchasing and Contracts oversees the department’s purchasing, contracting, and leasing transactions. This position reports to the Contract Administrator and is responsible for technical administrative work in coordinating contract activities for the department. As a Contract Analyst you will provide detailed analysis, planning, research, and development for the improvement of contract operations, participates in the training of department staff on procurement/contract activities, administer department contracts and agreements including drafting contract documents, amendments, and correspondence, administer the official contract file, process and route contracts, amendments, and agreements appropriately, monitor contract expiration dates to ensure requirements are met for renewal or re-issue, draft, edit, and review specifications, conditions, and regulations pertaining to contracts, assist department staff with negotiating changes or renewal terms for contracts or agreements, place contracts, amendments, and agreements into FACTS and the internal department tracking system, confer with department staff to clarify quality, quantity, and specifications for their contractual needs, assist department staff by answering routine questions and concerns about contracts, analyze purchase awards, maintain contracts, and draft correspondence, act as liaison, mediator, and consultant between vendor and department staff to resolve disputes/problems in a timely manner, compile statistical data and provide reports on contracts, amendments, and agreements activities, research public records requests and perform other tasks as assigned.

Knowledge, Skills, and Abilities

• Knowledge of Chapters 119, 215, 216, 283 and 287, Florida Statutes and Rule 60A, Florida Administrative Code.

• Knowledge of contract administration and management best practices.

• Knowledge of strategic sourcing best practices and negotiation strategies.

• Knowledge of proper grammar, spelling, and composition of the English language.

• Knowledge of MyFloridaMarketPlace (MFMP) or other e-procurement systems.

• Skill in proofreading, editing and verifying data for accuracy.

• Skill in communicating effectively, both verbally and in writing.

• Excellent written and verbal communication skills.

• Proficient with Microsoft Office programs and capable of using complex MS Excel functions and formulas.

• Skill in identifying deficiencies and implementing process improvements.

• Ability to collect, evaluate and analyze information to determine key issues, resolve problems, and develop alternative recommendations.

• Ability to evaluate, develop and learn new processes, systems and procedures.

• Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures related to State of Florida procurement processes.

• Ability to establish and maintain effective working relationships with others.

• Ability to prepare and deliver oral presentations to leadership.

• Ability to effectively manage project timelines and complete work with minimal supervision.

Preferred Qualifications

• At least two (2) years of contract management or contract administration experience.

• At least two (2) years of experience writing and reviewing contracts, agreements, amendments, extensions, memos, and other contract-related documents.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI.  Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.