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Date: May 4, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 370161 

Agency: Management Services


Position Number: 72001635 

Salary:  $60,000.00 

Posting Closing Date: 05/18/2021 

Contract Management Supervisor
Division of State Purchasing, Bureau of Contract Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Responsibilities:

The Division of State Purchasing is looking for a highly motivated, well organized contracting professional to serve as a Contract Management Supervisor (SES) within the Bureau of Contract Management. The Division of State Purchasing awards state term contracts and other statewide agreements which support multiple state agencies. The Contract Management Bureau is primarily responsible for overseeing contractor performance after the contract is awarded.The state term contracts provide economies of scale by aggregating requirements and expenditures and administrative ease through streamlined acquisitions. Specifically, the Contract Management Supervisor performs the following functions:

  • Supervises the receipt, review, and analysis of contract sales reports to identify problems and trends;
  • Supervises the responses to questions related to the contract with vendors and customers; 
  • Supervises overall customer service levels by assisting Contract Managers with responses to questions, clarification of contract terms and conditions, and problem resolutions;
  • Manages the review of contractor performance to assess contract compliance and MFMP reports and fee collection;
  • Participates in business reviews with vendors to address performance and other issues;
  • Assists staff in the determination of the need for contract changes and supervises that process to amend the contract when needed; and
  • Supervises contract management staff to perform to the four pillars: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

This position may also conduct other duties as assigned. Additional information about the Division of State Purchasing may be found here.

Knowledge, Skills, and Abilities:

  • Ability to analyze contract reports and information to determine compliance;
  • Knowledgeable about Florida Statutes (F.S.), Florida Administrative Code (F.A.C.), and contract law;
  • Ability to interface with senior government management, customer/supplier executive management; public agency executives;
  • Enthusiastic drive for excellence and efficiency to continuously improve operations and the quality of service delivered;
  • Pioneering attitude toward mentoring and growing personnel via strengths and challenges;
  • Ability to represent the organization in a clear and compelling manner; and,
  • Innovative and able to identify problems and then focus on developing a solution.

Minimum Qualifications:

  • A bachelor's degree or at least three years of professional experience or comparable experience in contract management, business or project management, or experience in a related field;
  • Two years of management experience; and, 
  • Working knowledge of the provisions of Chapter 287, F.S., Rule 60A-1 and 60E-1, F.A.C., and strategic sourcing principles and practices.

Preferred Qualifications:

  • A valid Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), or Florida Certified Contract Manager (FCCM) certification;
  • Prior government procurement/contract management experience;
  • E-sourcing experience;
  • Experience using Ariba, My Florida Marketplace (MFMP) or FLAIR; and,
  • Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Associate Contracts Manager (CACM), Certified Professional Contracts Manager (CPCM), or a Certified Purchasing Manager (CPM).

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee