CONTRACT MANAGER - 67012548

Requisition No: 847530 

Agency: Agency for Persons with Disabilities

Working Title: CONTRACT MANAGER - 67012548

 Pay Plan: Career Service

Position Number: 67012548 

Salary:  $52,000.00 - $58,000.00 Annually 

Posting Closing Date: 03/06/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Purchasing Agent III - Career Service

WORKING TITLE: Contract Manager

POSITION NUMBER: 67012548

STATE PERSONNEL ONLY OPPORTUNITY- ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE ELIGIBLE

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.

• Nine paid holidays and one Personal Holiday each year.

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• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

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• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).

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• Flexible Spending Accounts.

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• Tuition waivers.

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• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

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• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$52,000.00 - $58,000.00 Annually                $2,000.00 - $2,230.77 Bi-weekly

Position Summary

This position serves as a designated Agency for Persons with Disabilities’ (APD) employee responsible for enforcing performance of contract terms and conditions and serves as primary liaison with contracted providers for all assigned contracts and agreements. The position serves as an APD Contract Manager and is responsible for the planning, development, execution, coordination, management, and closeout of all assigned contracts and agreements related actions and documents. This position supports the APD Contract Administrator and the Agency in the development and implementation of strategic plans, policies and procedures pertaining to contracts. This position requires the ability to work independently, as part of a team, and/or as a team leader to achieve common goals in an effective and efficient manner while maintaining a high level of professionalism. This position requires independent decision-making within parameters of established laws, rules, regulations, policies and procedures.

The Work You Will Do 

• Prepares, processes, facilitates execution, manages, and monitors APD performance-based contracts as assigned by the APD Contract Administrator. Ensures contract actions are processed and executed, contracts are managed, and contract files are maintained in accordance with applicable laws, rules, regulations, policies, procedures and directive, working with providers and APD staff in developing and implementing contract documents; coordinating and executing contract actions such as new contracts, amendments, renewals and extensions; maintaining proper contract files; managing contracts in accordance with contract terms and conditions; assessing provider performance; monitoring provider services; reviewing and approving deliverables and invoices; monitoring and tracking allocations, encumbrances and expenditures; reconciling payments in State and Agency financial systems; and conducting administrative functions such as contract closeout.

• Provides support and technical assistance to APD providers and staff engaged in contract actions to ensure ethical, effective and efficient procurement and contracting methods are utilized; provides support and technical assistance to APD providers and staff on issues pertaining to provider performance, deliverable tracking, contract oversight, budget, allowable costs, and other various contract requirements; provides APD providers and staff with updated information and interpretation of applicable laws, rules, regulations, policies, procedures and directives.

• Inputs and assists in maintaining contract-related information for all assigned contracts and agreements in various reporting systems such as the Florida Accountability Contract Tracking System (FACTS) and internal Agency tracking systems.

• Prepares, processes, facilitates execution, manages, and monitors APD interagency agreements as assigned by the APD Contract Administrator.

• Assists in the development and implementation of policies, procedures, training programs and strategies to maximize efficiency and effectiveness, and ensure compliance with applicable laws, rules, regulations, policies, procedures and directives.

• Assists in coordinating and conducting statewide and regional/local meetings, conference calls and video conferencing with APD staff and providers on matters pertaining to contracts and procurements.

• Conducts periodic contract manager file reviews as assigned and documents findings; accordingly, and conducts follow-up reviews of files requiring corrective action.

• Participates in training opportunities pertaining to contracts, procurements, projects and related issues.

• Attends internal and external meetings as required.

• Executes special projects/assignments and performs other duties as required.

Minimum Qualifications

• Florida Certified Contract Manager (sections 287.057(14) and 215.971(2), F.S.) or obtained within one year of hire.

• Archeological Resource Management Training (Florida Department of State).

• Prior experience in Contract, Grant, or Program Management.

• Bachelor’s Degree preferred.

• Experience providing support and or technical assistance to Internal and or external stakeholders.

• Experience auditing invoices from vendors and/or providers.

Knowledge, Skills, And Abilities

Knowledge of:

• Contract and procurement laws, rules, regulations, and related Agency policies and procedures.

• State building codes and the Americans with Disabilities Act (ADA) related requirements.

•  Principles, techniques, materials, and equipment used in building construction.

• Engineering design, construction, production and/or operations.

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Ability to:

• Collect, evaluate and analyze data to develop alternative recommendations and solutions.

• Document workflow and other activities relating to improvement of operational and management practices.

• Organize information into logical formats for presentation in reports, documents, and other written and visual materials.

• Conduct research.

• Utilize problem-solving techniques.

• Work independently and/or as a team member.

• Apply applicable laws, rules, regulations, policies, and procedures relating to operational and management analysis activities.

• Efficiently plan, organize and coordinate work assignments.

• Communicate effectively.

• Establish and maintain working relationships with others.

• Use work related computer systems

• Monitor and inspect building projects.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.