CONTRACT MANAGER - 72000296

Requisition No: 860688 

Agency: Management Services

Working Title: CONTRACT MANAGER - 72000296

 Pay Plan: Career Service

Position Number: 72000296 

Salary:  $57,307.64 

Posting Closing Date: 09/23/2025 

Total Compensation Estimator Tool

Contract Manager
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position provides essential administrative and operational support for statewide service contracts for the Division of Real Estate Development and Management, which entails:

Managing multiple contracts and vendors.  Management includes vendor interactions, compliance tracking, and processing of invoices.
Reviewing, approving, and processing multiple invoices for services received by the Division.
Comparing invoices to contractual obligations and vendor reports for accuracy and allowed expenses.
Tracking invoices, purchase orders, and expenditures in statewide systems.
Processing purchase orders and invoices in Ariba on Demand (AOD).
Maintaining electronic and hard-copy contract files to ensure all documentation (contracts, amendments, renewals, insurance, etc.) is kept up to date.
Maintaining current certificates of insurance and performance bond renewals.
Updating and maintaining data in statewide reporting spreadsheets and performance dashboards.
Incumbent shall coordinate and communicate with appropriate DMS REDM Operations and Maintenance management and staff by meeting periodically with the Bureau Chief, Deputy Bureau Chiefs, and Facilities Managers to discuss contractor performance, noncompliance issues, and corrective actions. Incumbent shall be responsible for maintaining assigned reports and dashboards associated with contractor performance. Perform other duties as required.

Knowledge, Skills, and Abilities, including utilization of equipment required for the position:

Ability to work in the Ariba On Demand environment.
Ability to communicate with vendors and hold them accountable.
Knowledge of and ability to understand and apply applicable statutes, rules, policies, procedures, and best practices related to state contracts and procurements.
Skilled in Microsoft Suite software including PowerPoint, Outlook, Word, and Excel.
Ability to effectively manage state contracts and work with contractors to ensure contract compliance.
Ability to research, analyze, and communicate specifications, conditions, and regulations pertaining to bids, contracts, and/or pricing.
Skilled in communicating with others and providing excellent customer service to vendors, co-workers, and other agencies.
Skilled in measuring, tracking, evaluating, analyzing, and reporting contractor performance.
Ability to maintain clear and consistent purchasing and contract records.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Skilled in creating efficiencies.
Ability to use logic and analysis to identify the strengths and weaknesses of different approaches.
Ability to work independently and as a team member.
Ability to evaluate information and data to make decisions and solve problems, choosing the best solution.
Ability to take initiative to handle responsibilities without instructions from others.
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Other job-related requirements for this position:

This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.
Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires
Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation citation):

Valid and applicable driver’s license is required.

Minimum Qualifications:

2 years of experience with Ariba On Demand – or – 5 years of experience in professional procurement, contract management, or another related field.
Valid driver’s license.
Ability to travel on occasion.

Preferred Qualifications:

Florida Certified Contract Manager, Florida Certified Contract Negotiator, or Project Management Professional certification preferred. This position requires: 40-hour work week Monday through Friday in the office.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.    As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses provided:

DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.