CONTRACT MANAGER SPECIALIST - 60056631 - ESS

Requisition No: 841564 

Agency: Children and Families

Working Title: CONTRACT MANAGER SPECIALIST - 60056631 - ESS

 Pay Plan: Career Service

Position Number: 60056631 

Salary:  Salary to be determined, based on experience, minimum $53,500. 

Posting Closing Date: 12/01/2024 

Total Compensation Estimator Tool

THIS IS AN OPEN COMPETITIVE OPPORTUNITY

Multiple positions may be filled from this requisition.

CONTRACT MANAGER SPECIALIST– Economic Self Sufficiency Program

Department of Children and Families

Class title: Government Operations Consultant II

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE. 

Location: 2415 N. Monroe St., Tallahassee, FL 32303.

Some travel may be required.

This is a full-time position working 40 hours per week.

Business hours are 8:00 am - 5:00 pm EST, Monday - Friday.

Salary to be determined, based on experience, minimum $53,500.

If selected for hire, current DCF employees will be compensated in accordance with the DCF salary policy.

The incumbent is a member of the DCF DSNAP Disaster Response team and, in that capacity, may be required on short notice to perform duties and travel in support of disaster relief. During such events, incumbent may be required to work more than 8 hours per day.

Required Minimum Qualifications:

• At least one year of work experience in a professional office environment.
• A Bachelor’s Degree from an accredited college or university; OR
  • Professional or non-professional experience as described below can substitute on a year-for-year basis for the preferred college degree. 
  • Note: Be prepared to provide a copy of your degree/diploma or request official transcripts from your school in a sealed envelope. Unofficial transcripts are not accepted. All documents must be in English, clear, and legible, showing all signatures and pertinent details. Foreign degrees must be validated by a third party to meet the US equivalency requirements. All costs are the responsibility of the applicant.

Preference will be given to applicants who have: 

• At least one year of contract management experience.
• Contract Management experience with any State of Florida Government Agency.
• Experience working on procurements for a State of Florida Government Agency.
• Completion of Florida Certified Contract Manager Certification (FCCM). Attach a copy of the certificate to your application/candidate profile before submitting your application or provide upon request.
• Completion of Florida Certified Contract Negotiator Certification (FCCN).  Attach a copy of the certificate to your application/candidate profile before submitting your application or provide upon request.

POSITION DESCRIPTION -

This is a highly responsible position composing, coordinating, controlling, executing, and monitoring contractual agreements for the Department of Children and Families (Department) Office of Economic Self-Sufficiency; providing contract support and directing a consultative program to ensure federal and state funds are accurately and effectively used and controlled. Incumbent must exercise independent judgement in developing procurement and contractual agreements, providing services impacting the program office and providing procurement support to strategic partners. 

Effective communication, interpersonal skills, and attention to detail are required.

Specific Duties and Responsibilities include:

• Manages assigned contracts to include the oversight and enforcement of contract terms and conditions, the execution of necessary contractual amendments and budget revisions, and the review and approval of contract invoices in compliance with grant obligation and liquidation periods.
• Enters and tracks contract expenditures using the Budget Expenditure Entry Screens (BEES), and other program office automated and financial systems.
• Analyze contract specific issues related to provider programmatic (deliverables and performance standards or measures) and expenditure rate and provides analysis to management and assigned providers at least quarterly.
• Collect and review required contract related documents for accuracy and completeness from assigned providers.
• Transmit documents to others as appropriate or confirms Departmental receipt as required per policy or procedure.
• Maintains accurate and up-to-date contract file containing the required contract related documents.
• Communicates with assigned contract providers on a frequent basis and in a professional manner to resolve programmatic performance, expenditures, service delivery, data entry or any other assigned issue.
• Document such communication via email, letter, or telephone log that is maintained in the contract file. Conduct site visits at least once annually for each assigned contract to ensure service delivery according to section 402.7305 (3) (d), F.S.
• Facilitates the development, correctly and accurately, of processes, and routes for review all contract documents, including but not limited to contract 1121s, EOG approvals, attestation Memo's, and appropriate approvals for contracts, in excess of $1 million for all assigned contracts using the required Departmental clauses and format.
• funding allocations, spelling, grammar, and punctuation, etc., and making the necessary revisions throughout the approval process and over the course of the contract year or cycle.
• Completes all activities associated with the final execution of assigned contracts within the required designated timeframes.
• Prepares documents for negotiation purposes between the Department and provider staff, for assigned contracts.
• Participates in the contract negotiation including but not limited to service tasks, task limits, contract limits, deliverables, number of service units, financial consequences, performance standards, method of payment, line-item budgets, and unit rates as necessary and in the best interest of the Department.
• Draft pre-negotiation memo for management review and recommendation.
• Participates in service teams or work group activities as assigned, including procurement activities.
• Coordinates the planning of monitoring with other Department staff, for assigned contracts.
• Administers the contract monitoring reports by determining the need for corrective actions based on the monitoring findings, entering the corrective action information in the Contract Evaluation Reporting System (CERS), and approving and providing oversight of the providers' corrective action plan until closure.
• Maintains knowledge of operations and policies in the ESS Program Office as administered by the Department. Maintains current and detailed knowledge about the laws and regulations affecting the Department.
• Completes required training and seeking opportunities for professional development and accepting or volunteering for special learning and development activities.
• Performs other duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of the contract management process, program evaluation, and data analysis.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of computer software including applications.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to organize data into logical format for presentation in reports, documents, and other materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work assignments and other activities relating to the improvement of operational practices.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Have proficiency with all Microsoft Office products, especially Word, Excel, and PowerPoint

 Your People First Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. 

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more about DCF please visit https://www.myflfamilies.com/.

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

EMPLOYMENT DISCLOSURES

1. US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
2. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.
3. RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
4. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
5. BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self-Sufficiency Program may have a Benefit Recovery check completed to validate current or former public assistance case information before completing the hiring process.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.