CONTRACT MANAGER SPECIALIST - 60072675

Requisition No: 850575 

Agency: Children and Families

Working Title: CONTRACT MANAGER SPECIALIST - 60072675

 Pay Plan: Career Service

Position Number: 60072675 

Salary:  45,000 - 57,000 

Posting Closing Date: 04/21/2025 

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Contract Manager Specialist

Department of Children and Families

Tallahassee, Florida

Open Competitive

This posting will be used to fill multiple vacancies.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

This is a full-time position working 40 hours per week.

Location: Centre of Tallahassee Building, 2415 N. Monroe Street, Suite 400 Tallahassee, FL 32303.

Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday.

Some travel may be required.

Current employees will be compensated in accordance with the DCF salary policy.

Job Description:

In this position, you will serve as a contract manager responsible for composing, coordinating, controlling, executing, and monitoring contractual agreements of multiple specialized contracts for the Office of Child & Family Well-Being. You will be responsible for enforcing the terms and conditions of all assigned contracts and will serve as a liaison between the Department and providers, as well as other agencies, and program offices.

How you will make an impact:

• Contract management duties include developing contract documents, handling contract and amendment execution activities, facilitating meetings and negotiations with contractual providers, approval of contract deliverables and invoices, and handling the day-to-day oversight of assigned contracts.

• Prepare contracts, amendments, renewals, and extensions as requested by the program area.
• Manage assigned contracts to include the oversight and enforcement of contract terms and conditions.
• Accurately develop and process all contract documents.
• Monitor compliance of mandatory contract requirements.
• Assist in the provision of technical assistance, guidance on contractual issues, and monitoring policies and procedures.
• Responsible for records management including maintaining official files of record for assigned contracts, and documenting contract payments.
• Perform contract monitoring for assigned contracts as well as participate on the cross-unit program monitoring team for contracted service providers.  This includes review and approval of provider's contracted deliverables and imposes/monitors corrective action where necessary.
• Assist in negotiations of contract terms and conditions, performing costs analyses of provider budgets.
• Serve as single point of contact with service providers, ensuring positive provider relations.
• Work to resolve issues timely and effectively.
• Conduct site visits in accordance with monitoring requirements for each assigned contract to ensure service delivery.
• Perform contract closeout duties, including contract evaluation and review and documentation of provider performance.
• Assist in developing competitive solicitations in concert with applicable rules and statutes. When applicable, develop business cases and coordinate reviews with the Center for Efficient Government.
• Review, approve, and process provider invoices. Maintain detailed expenditure schedule and update financial database(s).
• Assist with identifying appropriate mechanisms for contracting and procurement.
• Maintain official department contract records.
• Responsible for using effective verbal and written communications including preparing correspondence and reports.
• Performing related duties as required.

Knowledge, Skills and Abilities:

• Knowledge of basic management principles.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of methods for compiling, analyzing, and evaluating data.
• Knowledge of government accounting systems.
• Knowledge of state and department contracting procedures and requirements.
• Knowledge of quality assurance techniques.
• Knowledge of problem-solving techniques.
• Knowledge of computer software including applications such as Microsoft Excel, Word, PowerPoint, etc.
• Skill in writing and preparing operational procedures and project reports.
• Skill in understanding and applying laws, rules, regulations, policies, and procedures.
• Ability to plan, organize, and coordinate work assignments.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to conduct fact-finding research.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to utilize problem-solving techniques.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.

Required Qualifications:
 

• High School diploma or its equivalent and five (5) years of professional contract management experience.
• Completion of bachelor’s degree or higher from an accredited college or university can substitute for up to four (4) years of the professional contact management experience.
• Must successfully complete training in contract management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.

Preferred Qualifications:
 

• Possess a Florida Certified Contract Manager Certificate (FCCM).
• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation.
• Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.). 
• Bachelor's degree from an accredited college or university. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.