CONTRACT MANAGER SUPERVISOR - 60003618 - ESS

Requisition No: 848598 

Agency: Children and Families

Working Title: CONTRACT MANAGER SUPERVISOR - 60003618 - ESS

 Pay Plan: SES

Position Number: 60003618 

Salary:  $70,000 - $75,000, based on experience 

Posting Closing Date: 03/23/2025 

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THIS IS AN OPEN COMPETITIVE OPPORTUNITY

CONTRACTS MANAGER SUPERVISOR - SES - ESS Program

Department of Children and Families

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE. 

Location: 2415 N, Monroe Street, Tallahassee, FL 32303.

Some travel may be required.

 This posting will be used to fill a Selected Exempt Services (SES) position.

Salary: $70,000 - $75,000, based on experience

If selected for hire, current DCF employees will be compensated in accordance with the DCF salary policy. 

This is a full-time position working 40 hours per week.

Business hours are 8:00 am - 5:00 pm EST, Monday - Friday.

Required Minimum Qualifications:

• Bachelor’s degree from an accredited college or university or equivalent, four (4) years of relevant experience to substitute for the required education.
  • Note: Be prepared to provide a copy of your degree/diploma or request official transcripts from your school in a sealed envelope. All documents must be in English, clear, and legible, showing all signatures and pertinent details. Foreign degrees must be validated by a third party to meet the US equivalency requirements. All costs are the responsibility of the applicant.

• At least 2 years of supervisor / management experience or at least 2 years of contract management experience in a lead role.
• At least 2 years of direct contract management experience.
• Completion of Florida Certified Contract Manager Certification (FCCM). A copy of your certification will be requested.

Preference will be given to applicants who have: 

• Completion of Florida Certified Contract Negotiator Certification (FCCN). A copy of your certification will be requested.
• State of Florida Contract Management and Procurement Experience
• More than two (2+) years of supervisor or management experience.
• More than two (2+) years of direct contract management experience.

POSITION DESCRIPTION

This is a highly responsible supervisory position in the Business Operations Unit in the Office of Economic Self Sufficiency. The incumbent has the responsibility of directly supervising professional contract staff to ensure the achievement and alignment with the agency’s mission and to promote economic self-sufficiency for the agency’s customers. In addition, the incumbent has the responsibility for contract planning and development, contract management and oversight for invoice processing for assigned contract to include serve as the liaison with procurement and revenue offices related to contract payments, reconciliation of invoice payment, coordinating and implementing contract related policies and procedures, and providing training and technical assistance. The incumbent monitors and evaluates Contract Manager Specialist (CMS) performance and reviews contract management files including but not limited to procurement documents, financial documents, data reports, corrective actions, amendment, and renewal documents, to ensure compliance with Federal regulations and State rules, regulations, policies, and procedures.

Specific Duties and Responsibilities include:

• Provides direct supervision including support, training, evaluation, and disciplinary actions of contract management personnel assigned to unit. This includes, but is not limited to, the planning, review, drafting, routing, management and quality assurance activities of contract and related documents in accordance with Department policy. Responds to complex inquiries regarding contracts and serves as primary contact between the related program unit and other Department units such Programs & Policy, Contracted Client Services, Legal, Admin. Services Support Center and the Contract Oversight Unit in resolving contract issues.
• Provides technical assistance and develops contract related training materials, coordinates program related trainings and develops and implements a training plan to ensure Contract Management staff can effectively execute their roles managing contracts and provide appropriate guidance and oversight to contracted providers relating to contract requirements, objective, and activities. Trains and develops contract management staff to assume more complex contract activities. Participates in federal/state monitoring or audit activities, including pre-monitoring activities/tasks, review of program findings and the development of any corrective actions and reporting requirements.
• Plans, develops, and implements a system for reviewing, analyzing, monitoring, and tracking contracts and contract activities including, but not limited to, the review/analysis of provider performance (deliverable and performance measures), expenditures, budget proposals, quarterly expenditure reports, invoices, narrative reports, provider annual site visits, and corrective action plans. Prepares and disseminates information regarding contract status and issues. Regularly conducts and contributes to management team meetings and monthly provider performance meetings.
• Develops negotiation strategies and leads and/or participates in procurement negotiation teams for new procurements; reviews solicitation documents for Invitations to Negotiate, Requests for Proposals, Invitations to Bid, Requests for Information, Interagency agreements and Memorandums of Understanding and Memorandums of Agreement, etc.
• Actively participates in in meetings and coordinating team efforts with other program office staff teams as needed.

Knowledge, Skills, and Abilities required for the position:

• Knowledge of the contract management process and program evaluation.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to contracts, operational and management analysis activities.
• Ability to organize data into a logical format for presentation in reports, documents, and other written materials.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Your People First Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

EMPLOYMENT DISCLOSURES

1. US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
2. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov. 
3. RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
4. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
5. BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self-Sufficiency Program may have a Benefit Recovery check completed to validate current or former public assistance case information before completing the hiring process.

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

To learn more about DCF please visit https://www.myflfamilies.com.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.  For a more complete list of benefits, visit www.mybenefits.myflorida.com.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.