CONTRACT MANAGER SUPERVISOR - 60073130 - ESS

Requisition No: 831248 

Agency: Children and Families

Working Title: CONTRACT MANAGER SUPERVISOR - 60073130 - ESS

 Pay Plan: SES

Position Number: 60073130 

Salary:  $73,500.00, based on relevant experience 

Posting Closing Date: 11/24/2024 

Total Compensation Estimator Tool

THIS IS AN OPEN COMPETITIVE OPPORTUNITY

SENIOR MANAGEMENT ANALYST SUPV- SES (CONTRACT MANAGER SUPERVISOR) – Economic Self Sufficiency Program

Department of Children and Families

            Location: 2415 N. Monroe St., Suite 400, Tallahassee, FL 32303.

Some travel may be required.

Class title: SENIOR MANAGEMENT ANALYST SUPV- SES

This is a full-time position working 40 hours per week.

Business hours are 8:00 am - 5:00 pm EST, Monday - Friday.

If selected for hire, current DCF employees will be compensated in accordance with the DCF salary policy. 

Required Minimum Qualifications:

• A bachelor’s degree from an accredited college or university; Professional or non-professional experience as described below can substitute on a year-for-year basis for the preferred college degree.
  •  Note: Be prepared to provide a copy of your degree/diploma or request official transcripts from your school in a sealed envelope. Unofficial transcripts are not accepted. All documents must be in English, clear, and legible, showing all signatures and pertinent details. Foreign degrees must be validated by a third party to meet the US equivalency requirements. All costs are the responsibility of the applicant. Attach a copy of the degree or college transcript (in English) to your application/candidate profile before submitting your application.
• At least two (2) years of supervisory / management experience or at least 2 years of contract management experience in a lead role.
• At least three (3) years of direct contract management experience.
• Completion of Florida Certified Contract Manager Certification (FCCM). A copy of your certification will be requested.

Preference will be given to applicants who have: 

• Completion of Florida Certified Contract Negotiator Certification (FCCN). A copy of your certification will be requested.
• State of Florida Contract Management and Procurement Experience

SENIOR MANAGEMENT ANALYST SUPV- SES (CONTRACT MANAGER SUPERVISOR) - 60073130 – Economic Self Sufficiency Program

This is a highly responsible supervisory position for the Economic Self-Sufficiency Program. The incumbent has the responsibility of directly supervising professional contract and support staff in the Refugee Services program. In addition, the incumbent has the responsibility for planning, coordinating, and implementing policies and procedures, and developing program operational standards necessary to successfully implement statewide program activities as prescribed in the Refugee Education Assistance Act.

Specific Duties and Responsibilities include:

• Supervises contract management personnel which reviews, prepares, and manages contracts in accordance with Department policy, in addition to data analysis of program services and recommendations of program response to emerging trends and conditions.
• Develops and implements consultation activities, technical assistance, and training materials to ensure effective service delivery to contracted providers; provides guidance to cross-functional units and subordinates on goals and objectives relating to contract activities. Act as primary contact between contract units and other Department units in resolving contract issues. Participates in management team meetings.
• Maintains current and detailed knowledge of laws, policies, regulations, immigration reform activities, and programs affecting services to refugees in Florida. These primarily include Federal and State Statutes, Florida’s Refugee Resettlement State Plan, the state’s approved Targeted Assistance Grant proposals, federal regulations concerning the Cuban/Haitian Entrant Program, Refugee Assistance Program, and the Unaccompanied Refugee Minor Program. Analyze significant and/or unique contract requirements, special provision, terms, and conditions to ensure compliance with appropriate laws, regulations, and policies. Responds to complex inquiries regarding contracts.
• Develops negotiation strategy and leads and/or participates in negotiation teams on complex contractual issues; reviews solicitation documents, Invitations to Negotiate, Requests for Proposals, Invitations to Bid, etc.
• Plans, develops, and implements a system for monitoring and tracking contract management staff activities. Prepares and disseminates information regarding contract status. Also plans, develops, and implements a system for monitoring and tracking data staff activities and disseminating information regarding results of program analysis. Trains and develops contract management staff to assume more complex contract activities.
• Leads assigned service team.
• Performs other duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Extensive knowledge of contract management, state expenditures, and competitive solicitation requirements. 
• Knowledge of methods of data collection and analysis. 
• Ability to communicate effectively both verbally and in writing.
• Ability to conduct fact-finding research, collect, analyze, and evaluate various types of data to solve problems/issues, develop alternatives, and document other activities relating to the improvement of management and operational practices. 
• Knowledge, skills, and abilities, including utilization of equipment, required for the position.
• Knowledge of the principles and practices of administering public assistance programs.
• Ability to utilize problem-solving techniques.
• Ability to supervise people.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organizes, direct and achieve completion of tasks and activities to meet goals and objectives.
• Ability to prioritize workloads.
• Ability to evaluate budgetary needs.
• Ability to establish and maintain effective working relationships with others.
• Ability to manage change.
• Have proficiency with all Microsoft Office products, especially Word, Excel, and PowerPoint

 Your People First Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. 

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more about DCF please visit https://www.myflfamilies.com/.

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

EMPLOYMENT DISCLOSURES

1. US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
2. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.
3. RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
4. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
5. BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self-Sufficiency Program may have a Benefit Recovery check completed to validate current or former public assistance case information before completing the hiring process.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.