CONTRACTS & AGREEMENTS SPECIALIST II - 55010763

Requisition No: 865672 

Agency: Department of Transportation

Working Title: CONTRACTS & AGREEMENTS SPECIALIST II - 55010763

 Pay Plan: Career Service

Position Number: 55010763 

Salary:  $60,000.00 - $64,000.00 

Posting Closing Date: 12/02/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

920 / Procurement Office

INTERNAL AGENCY

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Aneisha Whitfield

CONTACT EMAIL ADDRESS:aneisha.whitfield@dot.state.fl.us  

HIRING SALARY RANGE: $60,000 - $64,000 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Contracts & Agreements Specialist II/ Assistant Secretary for Finance and Administration/ Procurement Office/Professional Services

This position resides within the Professional Services Section of the Procurement Office.  The primary role of this position will be to assist with the consultant acquisition workload for Central Office, including consultant contract advertisement, selection, fee negotiation and contract preparation. 

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

605 Suwannee Street

Tallahassee, FL 32399

Annual Salary Range:

$60,000 - $64,000    

Your Specific Responsibilities:

This position resides within the Professional Services Section of the Procurement Office.  The primary role of this position will be to assist with the consultant acquisition workload for Central Office, including consultant contract advertisement, selection, fee negotiation and contract preparation.  The duties and responsibilities of this position are as follows:

Coordinates and documents consultant selections, prepares schedules for new acquisitions with Central Office Project Managers, drafts and enters consultant services advertisements in the Procurement Development Application (PDA), receives Letters of Response and verifies consultant qualification and/or licensing information, verifies consultant compliance with advertisement requirements and restrictions, prepares longlist packages for use by the Project Manager and Technical Review Committees, and prepares shortlist packages for use by the Selection Committees.  Enters all public meetings in PDA for posting on the Procurement website.  Maintains and meets production schedule milestones for Central Office Consultant Acquisition Plan.  Prepares Request for Proposal packages.  Assists Project Managers with development of Scope of Services documents where necessary.  Reviews Scope of Services documents, including staff hour estimates for Central Office projects.  Prepares and distributes Request for Proposal packages.  Provides guidance/interpretation to consultants and Department staff regarding contractual and public meeting requirements.  Plans and conducts pre-proposal (Scope of Services) meetings.  Conducts pre-meetings and prepares agendas.  Coordinates and acts as facilitator for consultant oral presentations and interviews.  Acts as facilitator for technical review committee meetings, for evaluation of technical proposals.  Prepares final selection packages for senior management serving on Selection Committee meetings.  Compiles technical proposal scoring data submitted by the Technical Review Committees.  Posts results of final selection in PDA and to the Procurement website.

Prepares consultant contract agreements and amendments, including supplementals.  Coordinates contract agreements with Federal Highway Administration if federal funding is required.  Ensures that all necessary forms are completed, including Conflict of Interest Certification and federal forms.  Assists/Instructs Project Managers in preparing task work orders, when necessary. Reviews Task Work Orders and Task Work Order Amendments prior to execution as necessary.

Plans and conducts contract fee negotiations.  Conducts pre-meetings, prepares Request for Fee Proposal documents, and schedules all negotiation meetings.  Reviews fee proposal and supporting documentation and staff hour estimates (Automated Fee Proposal) in preparation for negotiation meetings.  Prepares Negotiation Preparation Checklist.  Conducts contract negotiations in accordance with Mutual Gains Negotiations approach, Procurement Office Negotiations Handbook, and other referenced Department negotiation guidelines.  Negotiates appropriate operating margin for each consultant.  Prepares all correspondence to consultants regarding fee negotiations.  Supplies project manager with the baseline of individuals on contracts.  Conducts kickoff meetings for new contracts and also conducts kickoff meetings with new project managers when they are assigned a new contract. 

Serves as Procurement point of contact during an unsolicited proposal procurement process. Coordinates advertisement through the Procurement Office website, newspapers, and Florida Administrative Register. Coordinates notification to local governments that are affected by project's location. Drafts and coordinates the responsiveness check for the technical proposals that are received. Responsible for routing questions from public information requests to appropriate staff and ensuring timely addenda postings.

Assists as needed with data entry of contract information into the Consultant Invoice Transmittal System (CITS), for all Central Office contracts, amendments, and task work orders. Participates in Professional Services Quality Assurance Reviews statewide.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of and ability to create, modify and upload data using the Automated Fee Proposal (AFP) spreadsheet.  Skilled in troubleshooting spreadsheet errors.  Skilled in use of Microsoft Word, Excel, and PowerPoint.  Knowledge of governing statutes, Rule, and procedures related to professional services consultant contracting and consultant performance evaluation.  Ability to communicate effectively, both written and verbal.  Knowledge of accepted contract negotiation principles.  Ability to prepare reports, correspondence, guidelines, and PowerPoint presentations.  Ability to access information using the Internet.  Ability to schedule and manage acquisition activities for major consultant projects.  Ability to analyze and evaluate consultant price proposals.  Knowledge of the Procurement Development Application.  Knowledge of standard methods of compensation for Professional Services consultant contracts.  Knowledge related to Roadway Design, Project Development and Environmental Studies, Planning, Construction, and Project/Contract management.  Knowledge of Consultant Invoice Transmittal System (CITS) application. Knowledge of Civil Engineering, understanding principles and concepts of Geotechnical Engineering, Roadway Design, Structures Design, Traffic Engineering, Intelligent Transportation Systems Design, and Surveying.

Minimum Qualifications:

Four years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Veterans’ Preference ONLY applies to Career Service positions.  REMOVE THIS RED LANGUAGE AND THE PARAGRAPH BELOW IF YOU ARE NOT ADVERTISING A CAREER SERVICE POSITION:

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.