CONTRACTS & GRANTS MANAGER-SES - 40034379

Requisition No: 854011 

Agency: Commerce

Working Title: CONTRACTS & GRANTS MANAGER-SES - 40034379

 Pay Plan: SES

Position Number: 40034379 

Salary:  $52,000-65,000 Annually 

Posting Closing Date: 06/13/2025 

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Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation's veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets. 

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The role of the Contracts & Grants Manager-SES in the Office of Small Business Innovation will be to manage the personnel who perform contract and grant management for assigned contracts including, but not limited to Chapter 288, Florida Statutes.

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ ) 
• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees. 

Pay:  $52,000-65,000 Annually

Your Specific Responsibilities:

• Manage activities relating to the administration of the Bureau of Small Business Innovation programs. 
• Activities include developing program guidelines, contracts, monitoring contract deadlines and receipt of deliverables, preparing quarterly reports and collecting products, providing technical assistance to contract recipients in completing contract tasks and processing grant payments.
• Develop and process new Grant Agreements, Requests for Proposals, Request for Quotes, and Invitations to Negotiate associated with programs. 
• Process payment requests for agreements.
• Maintain good working relationships and keep in close coordination with stakeholders from partnering agencies, vendors, and subrecipients.
• Track deliverables and budgets. 
• Manage agreement budgets and deliverable schedules including drafting and processing any amendments or extension requests needed. 
• Process invoices for all contracts and sub-contracts.
• Develop outreach and marketing plans for programs.
• Perform a study on methods and best practices to increase availability of and access to credit in Florida.
• Coordinate reviews and audits.
• Coordinate the development of business analyses, reports and presentations to facilitate making important business decisions.
• Communicate with vendors to ensure quality work is performed. Complete due diligence in regard to vendor performance.
• Handle escalated loan and grant applications/applicants and provide solutions to unforeseen situations that arise.
• Make recommendations to and advise leadership.
• Train and onboard division staff on program duties and responsibilities.
• Advise and guide colleagues within the division on loan program.
•  Manage relationships with vendors and ensure payments are completed on time and accurately.
• Planning and budgeting for assigned programs.
• Facilitating and coordinating meetings, both internal and external, for the office.

Required Knowledge, Skills, and Abilities:

• Strong analytical and quantitative skills.
• Excellent organizational and management skills.
• Ability to attend to details and meet deadlines.
• Working knowledge of managing state agreements and contracts and the state procurement process.
• Working knowledge of administration and monitoring of State agreements and contracts.
• Working knowledge of and in State purchasing procedures.
• Working knowledge of the use of My Florida Marketplace.
• Ability to conduct research, provide reports and analyses as required.
• Ability to work independently and multi-task.
• Skill in Microsoft Excel, Word, Outlook and PowerPoint software.
• Excellent written and verbal communication skills.
• Ability to demonstrate flexibility in response to change, and adapt to, and accommodate new methods and procedures.
• Compliance with State and Federal regulations

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

Preferred:

Florida Certified Contract Manager (FCCM)

Project Management Professional (PMP)

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.