DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126

Requisition No: 860825 

Agency: Department of Education

Working Title: DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126

 Pay Plan: SES

Position Number: 48000126 

Salary:  $90,000.00 - $110,000.00 

Posting Closing Date: 09/25/2025 

Total Compensation Estimator Tool

ANTICIPATED VACANCY

Florida Department of Education

Division of Finance & Operations

Bureau of the Comptroller

Tallahassee Turlington Building

Deputy Comptroller, Financial Admin. Office (Select Exempt Service)

Salary Range:  $90,000.00 - $110,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match

• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

 If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Employees of the Department of Education are paid on a monthly pay cycle. 

OFFICE CONTACT:

Tara Kent Jackson, OMC Manager

850-245-9118

JOB DESCRIPTION:

Under the direction of the Chief Comptroller, this position plans, directs and controls all activities of the State and Federal Grants section and the Revenue Management section within the Bureau of the Comptroller. The State and Federal Grants’ section is responsible for maintaining the accounting and preparation of reports for federal and state grant programs, which consists of ensuring the accuracy and appropriateness of expenditures reported in the Cash Advance & Reporting of Disbursements System (CARDS) and the Florida Accounting Information Resource System (FLAIR) and ensures that the reporting of expenditures by the Local Educational Agencies is adequate for federal reporting.  The Revenue Management section maintains, controls, and performs balancing operations and monthly reconciliations to the State CFO ledgers. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. The duties of this position are to provide direction, technical assistance, guidance and consultation to the DOE leadership and grant program managers. The specific responsibilities of this position are described below.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Specific responsibilities include:

Supervision, Evaluation and Training

• Plan, direct and coordinate a program for continuous development and training of subordinate personnel.
• Completes employee performance evaluation in a timely manner
• Addresses and corrects employees’ poor performance
• Holds regular staff meetings
• Schedules leave time
• Provides back-up to other areas as needed

Financial Management

• Plan, direct and coordinate a variety of complex budget/accounting functions relating to contracts, state and federal grants, and to the maintenance of the Florida Grants System (FLAGS)  and the Florida Accounting Information Resource System (FLAIR).
• Preparation of the Department of Education’s Indirect Cost Plan and distribution of both federal and state funds to Local Educational Agencies.
• Preparation of the Department of Education’s Schedule of Expenditures for Federal Awards (SEFA).
• This position recommends changes to policies, procedures and accounting systems to enable the Comptroller to more accurately and promptly meet the requirements of federal and state laws.
• Develop and implement procedures to improve accounting procedures and activities to provide consistency and accuracy to enable the Contracts and Grants Section to meet its responsibility to provide services to the Local Educational Agencies and the managers within the Department of Education.
• Conducts regular meetings with managers to review:

• grant activities
• reporting requirements
• grant expenditures
• obligations
• matching requirements
• program income
• after analysis, consults with managers to review areas of concern and develop solutions for grant operational problems

• Develops federal financial reports for review and approval by supervisor, as required by the appropriate federal programs based on appropriate accounting principles and practices.
• Ensures prompt and timely reporting of all financial transactions with appropriate analysis and reconciliation of grants expenditure and revenue.
• Reviews expenditures based upon appropriate cost principles and other state, federal, or departmental guidelines.
• Ensures closeouts are prepared for all federal grants.
• Department lead for the federal grants system SAM.gov, and Grants.gov.
• Ensures timely reconciliation of FLAIR records for the Department of Education to the State CFO ledgers.
• Ensures G5 and PMS are reconciled timely to FLAIR.
• Ensures the agency Statewide Financial Statements (ACFR) are prepared.

Reviews and Reports

• Ensures appropriate entries are made in the accounting system in a timely manner and discusses issues affecting these areas with supervision and management with recommendations for corrective actions.
• Recommends and develops accounting policies and procedures to ensure uniform practices for expending federal and state funds.
• Provides, in a timely manner, assistance to state and federal auditors with requested information including:

• documentation
• explanations
• analysis

• Provides documentation, oral and written responses related to audits, monitoring and reviews.
• Responds to requests for information regarding audits and reviews.
• Provides appropriate feedback and coordination of audit responses.
• Provide assistance and responses to both internal and external customers in a professional and timely manner.
• Reviews, establishes and distributes accounting codes and reports to staff.
• Ensures the Schedule of State Revenue and Banks Service Contract reports are prepared and submitted to the Department of Financial Services.

KNOWLEDGE, SKILLS & ABILITIES

• The duties of this position require extensive knowledge of accounting, federal and state statutes, laws, rules and regulations.
• Necessary skills include analyzing and interpreting financial reports from the Florida Accounting Information Resource (FLAIR) Subsystem, and using this information to reconcile the Department’s accounting records to the records of the Central Accounting Component of the FLAIR Subsystem.
• Knowledge of the principles and practices of planning, administering or evaluating educational programs.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to formulate policies and procedures.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively.
• Ability to utilize problem-solving techniques.
• Ability to work independently.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll and travel reimbursement to the department's program administrators, employees and project recipients.

www.fldoe.org/finance/comptroller

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.