DEPARTMENTAL PURCHASING DIRECTOR - 72002305

Requisition No: 825221 

Agency: Management Services

Working Title: DEPARTMENTAL PURCHASING DIRECTOR - 72002305

 Pay Plan: SES

Position Number: 72002305 

Salary:  Up to $108,000.00 

Posting Closing Date: 05/09/2024 

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Departmental Purchasing Director

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:[Keywords Searched- government contracting, government procurement, inventory, purchasing, contract jobs]

The Departmental Purchasing Director is responsible for leading and directing the Department's procurement office, and overseeing the purchasing functions for DMS. This includes leading staff and stakeholders in successful departmental procurements, advising the Senior and Executive leadership teams on best procurement practices, and, educating staff and stakeholders on procurement and purchasing processes and procedures. This position will also represent the Department with both internal and external partners.

• Lead a professional staff in the day-to-day operation of competitively procuring commodities and services pursuant to chapter 287, Florida Statutes. This includes developing agency competitive solicitations, requests for information, contracts, and other solicitations or purchasing processes and documents.
• Manage the department's purchasing card program.
• Lead staff in tracking and reporting procurement status.
• Coordinate procurements with divisions, department leadership, and the Office of the General Counsel.
• Facilitate effective, on-going communication with stakeholders to forecast procurement needs.
• Identify and implement ways to continually improve purchasing practices within the agency.
• Provide guidance to stakeholders regarding governing purchasing laws and administrative rules.
• Coordinate, develop, implement and ensure compliance with procurement and contract management policies, procedures, best practices, and process improvements. Review procedures and processes and recommends changes, as necessary.
• Responsible for the supervision of staff including performance management, planning and directing work, managing schedules including leave requests, fostering a healthy and positive work environment, and working with the Office of Human Resources during hiring and disciplinary actions.

Knowledge, Skills, and Abilities:

• Knowledge of Chapter 287, F.S., competitive procurement process.
• Skilled in effective procurement and contract management principles and practices.
• Ability to apply and implement rules, regulations, policies, and procedures relating to the purchasing process.
• Knowledge of methods of compiling, organizing, and analyzing data to make recommendations for improving current procurement processes using methodologies such as life cycle costing, best value, and negotiation.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• A bachelor’s degree and a minimum of four years of professional purchasing experience. Professional purchasing experience can substitute for the postsecondary education on a year-for-year basis.
• A minimum of three years of management experience is required.

Our Organization and Mission:

The Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and the DMS Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, fleet, and federal property assistance programs utilized throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position. Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve, and comply as section 215.422 requires.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.