DISBURSEMENT QUALITY ASSURANCE ANALYST - 55000668

Requisition No: 883200 

Agency: Department of Transportation

Working Title: DISBURSEMENT QUALITY ASSURANCE ANALYST - 55000668

 Pay Plan: Career Service

Position Number: 55000668 

Salary:  $66,743.30 

Posting Closing Date: 09/22/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON:  James Helm

CONTACT PHONE NUMBER:  (850) 414-4583

CONTACT EMAIL ADDRESS:  James.Helm@dot.state.fl.us

ANTICIPATED HIRING SALARY: $2,567.05/biweekly;  $66,743.30/annual

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Disbursement Quality Assurance Analyst – Disbursement Operations Office

This position is responsible for analyzing and directing the Department’s disbursement policies, processes, programs and related accounting activities. This position is also responsible for monitoring disbursement and payroll processes and related accounting activities, in addition to providing guidance to districts for decentralized disbursement and payroll processes.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation

Office of Comptroller – Disbursement Operations Office

605 Suwannee Street

Tallahassee, FL  32399

Annual Salary:

$66,743.30 

Your Specific Responsibilities:

This position is responsible for analyzing and directing the Department’s disbursement policies, processes, programs and related accounting activities. This position is also responsible for monitoring disbursement and payroll processes and related accounting activities, in addition to providing guidance to districts for decentralized disbursement and payroll processes. 

Analyze, monitor and produce reports on disbursement and payroll processes. This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely, accurate and adequate services; inspecting, reviewing, and examining activities for operational efficiency, compliance with statutes, administrative codes, procedures, and policies; devising and checking methods used to maintain records; preparing, analyzing, and presenting related monthly reports; reviewing programs, services, forms and reports, and conferring with management and users to identify problems and improvements; recommending methods, techniques and procedures to improve operations. 

Develop, maintain, and deploy an effective quality assurance program on disbursement and payroll activities. This includes tasks such as: assessing quality of products and services; developing an effective quality examination program; coordinating and scheduling field reviews; determine scope of audit necessary for evaluating soundness, adequacy and application of controls; collecting pertinent data for determining adequacy of and compliance with management policies, systems directives and procedures; performing audit steps to include report analysis, source data examination and tests to detect inadequate controls and unusual or significant trends; conducting on-site observations and interviewing personnel to evaluate work performance and adequate separation of duties; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and delivering audit findings to management by means of reports, surveys, analysis and briefings.

Define/develop, analyze and monitor disbursement and payroll systems and programs. This includes tasks such as: assisting in preparing updates to existing systems or preparing new systems proposals; conducting tests of new or updated systems and procedures, evaluating the results and recommending action; determining need for revising local methods, instructions, and practices to comply with new or revised systems, policies and procedures.

Formulate and deploy disbursement and payroll procedures and policies. This includes such tasks as: designing and preparing technical publications; evaluating impact of legislative actions and executive direction; developing policies, systems, and procedures, and overseeing their implementation and publication; developing training materials and appropriate delivery methods including but not limited to presenting at statewide conferences and/or conducting train-the-trainer and instructor led training classes; providing consultation and expert advice to management or other groups on technical, systems-related, or process related topics.

Coordinates disbursement and payroll operations and activities. This includes such tasks as: providing technical guidance to district financial services offices and cost center managers; advising staff on technical and legal aspects of functions and responsibilities; coordinating with the Department of Financial Services on controversial claims involving propriety of payment; maintaining liaison with governmental agencies in developing standards for uniformity of procedures and guidance. 

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• disbursement accounting systems and disbursement activities/functions
• word processing and spreadsheet software
• methods of data collection and analysis

Ability to:

• research Florida Statutes, Florida Administrative Code, departmental regulations, practices and procedures
• draft procedures, manuals, and instructional documents.  Ability to make presentations, conduct training classes and use presentation software
• identify and summarize both positive and negative performance trends from sampling records/documents
• communicate effectively and discuss both positive and negative performance results with management and maintain professional composure at all times
• collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices
• analyze, interpret and graph/chart performance measurement systems
• work independently and to establish and maintain effective working relationships with others
• utilize problem-solving techniques

Minimum Qualifications:

Five years of professional accounting experience.  A bachelor’s degree from an accredited college or university may substitute for four years of the required work experience. 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.