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DOS- ACCOUNTANT III - 45000548

Date: Jan 20, 2022

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 492563 

Agency: Department of State

Working Title: DOS- ACCOUNTANT III - 45000548

Position Number: 45000548 

Salary:  $29,344.38 

Posting Closing Date: 02/02/2022 

Department of State

Accountant III

Division of Administrative Services

Bureau of Planning, Budget & Financial Services

 

State Personnel System

 

Minimum Qualifications:

  • High School diploma and 2 years professional accounting experience with the state of Florida.
  • Experience with processing invoices for payment in My Florida Market Place.
  • Experience with FLAIR.

Preferences:

  • Experience with processing Travel Reimbursements Vouchers for payment.
  • Experience with approving Florida Purchasing Card charges.
  • Experience with FACTS

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Serves as Financial Representative for assigned division. Assists and responds to requests concerning accounts payable and operating budget.

Processes all My Florida Market Place invoices as well as travel reimbursements, incidental invoices. All payments must comply with the Department of Financial Services - Reference Guide for State Expenditures, State Purchasing and Department policies.  Maintain and monitors current balances of all purchase orders assigned and all encumbrances in FLAIR assigned.  Completes all payments within the time frame requirements of Section 215.422, F.S.

Generates a Summary of Contractual Services Agreement from FACTS that is approved by the appropriate contract manager for each invoice. Encumber each contract or agreement in Florida Accounting Information Resource system ensuring funding codes used are appropriate and correct. Monitor, track balances, budget releases and cash.  Ensure payment is processed timely. Requests additional budget release and cash as needed. Reconcile appropriate spread sheets to FLAIR. Serve as backup Financial Representative for all Departmental contract, memorandum of agreements and other miscellaneous agreements.  Responsible for the input of all information in documents to FACTS (Florida Accountability Contract Tracking System).

Processes Purchasing Card receipts from assigned division and other divisions as needed.  Ensures all required management approvals and support documentation are attached.  This includes approval from Purchasing if the purchase will exceed $1,000.00 and Information Resource Request (IRR) approval from the Chief Information Officer.  Assign funding codes that are appropriate and correct. Verify cash and budget availability. Payments are completed to the bank within established time frame notwithstanding unforeseen complications

Work with the Purchasing Office in the requisition to purchase processes by assigning funding codes that are appropriate and correct.

Responsible for assembling payment vouchers and assists with the mailing of state warrants from payment vouchers for assigned division on a daily basis.

Perform other work related duties as required.

Knowledge/Skills/Abilities:

MS Word & Excel, FLAIR, FACTS & accounts payable.

Knowledge of accounting principles, practices & procedures.

Ability to prepare & maintain a variety of accounting records.

Ability to understand & apply rules, regulations, policies & procedures.

Communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

 

IMPORTANT NOTICES:

 

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

 

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee