DOS - ADMINISTRATIVE ASSISTANT I - 45000258

Requisition No: 867602 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT I - 45000258

 Pay Plan: Career Service

Position Number: 45000258 

Salary:  $34,760 

Posting Closing Date: 01/13/2026 

Total Compensation Estimator Tool

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Position 000258 – Administrative Assistant I

Internal Agency

Minimum Qualifications:

Current Department of State Employee

A high school diploma or equivalent.

Three years of clerical work experience. College education may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for each year of the required work experience.

Preferences:

Experience performing clerical duties such as data entry, filing, photocopying and mailing materials.

Experience with image processing software such as Adobe Photoshop.

Experience working in a team to complete complex processes.

Experience with the proper handling of rare, important or sensitive records or other materials.

Experience conducting research or answering public requests for information.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Assists with preparing items for digitization, indexing, transcription and quality control.

Maintains inventory of promotional materials and manages distribution of such materials to the public and other agencies, including packaging these materials for outreach programs or shipment to requestors.

Prepares and operates audio/visual equipment, computers and related software for meetings, programs and events.

Assists with rehousing, arranging and describing collections.

Performs clerical duties such as data entry, filing, photocopying and mailing.

Performs other work related duties as required.

Knowledge/Skills/Abilities:

Knowledge of Florida history

Ability to transcribe original archival records

Lift and carry 40 lb. boxes.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.