DOS - ADMINISTRATIVE ASSISTANT II - 45000269

Requisition No: 873981 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000269

 Pay Plan: Career Service

Position Number: 45000269 

Salary:  $34,760 

Posting Closing Date: 04/27/2026 

Total Compensation Estimator Tool

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Position Name Administrative Assistant II, Position Number 45000269

Open Competitive

Minimum Qualifications:

High school diploma or equivalent.

Three years of administrative support or clerical work experience.

Preferences:

Experience using the state procurement management system.

Experience preparing state travel authorizations and reimbursements.

Experience providing administrative support within a library, archives or state agency setting.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Provides administrative support for Division programs at the direction of the management team and completes tasks as assigned. Some examples include completing research for public record exemption forms for the Bureau of Archives and Records Management and assisting with the statewide delivery service for the Bureau of Library and Network Services.

Assists Division staff with procurement following Division, Department, and State of Florida processes and procedures.

Arrange travel and prepare travel documents and forms at the direction of Division staff.

Performs other related duties as required.

Knowledge/Skills/Abilities:

Knowledge and ability to use personal computers, including word processing, spreadsheet, and database software.

Ability to communicate effectively both verbally and in writing.

Ability to organize work assignments.

Ability to work effectively in an environment with regular interruptions.

Experience in creating, filing, entering or tracking data.

Experience managing files and records.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.