DOS - ADMINISTRATIVE ASSISTANT II - 45001020

Requisition No: 866947 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45001020

 Pay Plan: Career Service

Position Number: 45001020 

Salary:  $39,819.96 

Posting Closing Date: 12/19/2025 

Total Compensation Estimator Tool

Department of State

Administrative Assistant II

Division of Elections  

Bureau of Voter Registration

**INTERNAL**

Minimum Qualifications:

• High School diploma or its equivalent
• Three (3) years of administrative/clerical work experience. College education can substitute for two (2) years of clerical or administrative experience

Preferences:

• Fluent in Spanish

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. 

Duties and Responsibilities:

Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed. Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions. 

Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies.  Performs special assignments as needed.

Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action.

Interacts with Supervisors of Elections, staff, and the general public. Acts as one of the customer service liasons for the Division.

Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator.

Knowledge/Skills/Abilities:

• Knowledge of general office procedures;
• Ability to work independently and prepare routine correspondence;
• Ability to collect, evaluate, and analyze data;
• Ability to write clearly with minimal errors;
• Knowledge of all Microsoft programs, People First, and state personnel policies and procedures. 

Other job-related requirements for this position:

• It is essential to the function of the position, and a condition of employment, that this employee be available to work weekends, holidays, and extended hours as needed, with short notice.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.