DOS - ARCHIVIST II - 45001046

Requisition No: 852865 

Agency: Department of State

Working Title: DOS - ARCHIVIST II - 45001046

 Pay Plan: Career Service

Position Number: 45001046 

Salary:  $38,214.00 

Posting Closing Date: 05/23/2025 

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Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Archivist II- Position No. 45001046

Open Competitive

Minimum Qualification:

Six years of direct professional experience including at least two years of professional archival experience in a formally-established archival program (for example: municipal, county, state, national, historical society, university)

OR

Master’s degree in archives, records management, history, public history, information science or one of the social sciences and at least two years of professional archival experience in a formally-established archival program (for example: municipal, county, state, national, historical society, university)

Preferred Qualifications:

Certified Archivist.

Master’s degree in archives, records management or public history.

Graduate certificate in archives or records management as part of a completed public history or information science graduate degree.

Completed coursework or workshops in archives or records management outside of a completed master’s degree or certification.

At least one year of experience in appraisal of the archival, legal, fiscal and administrative value of public records.

At least one year of experience working in one or more of the following: archival collections management, reference, preservation/conservation, public programs.

At least two years’ experience in providing technical assistance to municipal, county or state government agencies regarding archival issues or requests.

At least two years’ experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Assists in electronic records and manuscripts acquisition and processing, including the solicitation of manuscript collections and the identification and transfer of electronic records. Appraises the archival, legal, fiscal and administrative value and assesses the physical condition and preservation concerns of electronic records and manuscripts.
• Develops filing and access methods and tools, such as finding aids, for historical and electronic records within the State Archives' collections. Assists the Electronic Records Coordinator in conducting regular inventory and condition assessment of electronic records held within the State Archives.
• Assists in providing archival reference services and technical assistance to municipal, county and state government agencies about records management, archival resources, and management of historical records collections.
• Assists in the development, review and implementation of records retention schedules and records disposition requests, including archival appraisal of scheduled records, to ensure proper life-cycle management of records.
• Assists in the utilization and maintenance of automated archival and records management information systems.
• Recommends processing needs and priorities for both manuscripts and public records collections.
• Monitors state-of-the-art techniques and practices for archival management. Maintains a high level of expertise through training courses, information exchange, reading and research.
• Performs other duties as assigned.

Knowledge/Skills/Abilities:

• Knowledge of structure of Florida government.
• Knowledge of Florida public records.
• Knowledge of Florida history.
• Knowledge of historical research techniques and trends.
• Knowledge of archival methodology, practices and standards.
• Ability to communicate effectively both verbally and in written form.
• Ability to complete complex assignments on schedule.
• Ability to drive and travel by automobile between in town work locations and occasional out-of-town/overnight business travel.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.