DOS - Accountant IV - 45000535

Requisition No: 827790 

Agency: Department of State

Working Title: DOS - Accountant IV - 45000535

 Pay Plan: Career Service

Position Number: 45000535 

Salary:  $36,178.71 - $39,150.00 

Posting Closing Date: 05/03/2024 

Total Compensation Estimator Tool

Department of State

Division of Administrative Services

Bureau of Planning, Budget & Financial Svcs

Position Number 000535 – Accountant IV

OPEN COMPETITIVE

Minimum Qualifications:

• High School Diploma and two years professional accounting experience with the state of Florida.
• Experience with FACTS
• Experience with contracts or grant payments.
• Experience with FLAIR.

Preferences:

• Experience with MFMP (MyFloridaMarketPlace).
• Experience with P-Card payment processing

Duties and Responsibilities:

This position serves as the Financial Representative for assigned divisions.  Assists and responds to requests concerning accounts payable and operating budget.

Serves as Financial Representative for all Departmental grant payments to sub-recipients.  Responsible for the input of all information found in grant documents to FACTS (Florida Accountability Contract Tracking System). Generates a Summary of Contractual Services Agreement/Purchase Order form that is approved by the appropriate grant manager for each payment.  Prepares and completes a Payment Processing ‘checklist that is accurate and complete. Encumber each grant awarded in FLAIR (Florida Accounting Information Resource) system ensuring funding codes used are appropriate and correct.  Monitor, track balances, budget releases and cash.  Requests additional budget release and cash as needed.  Reconcile appropriate spread sheets to FLAIR. 

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Processes Purchasing Card receipts from assigned division.  Ensures all required management and support documentation are attached.  This includes obtaining approval from Purchasing if the purchase will exceed $1,000.00.  Ensures payments are completed to the back within the established time frame not withstanding unforeseen complications. Responsible for the input of information found in contract documents to FACTS and for contract payment processing.

Processes MyFloridaMarketPlace invoices as well as travel reimbursements and incidental invoices for payment. All payments must comply with the Department of Financial Services – Reference Guide for State Expenditures, State Purchasing and Department policies. Maintains and monitors current balances of a purchase order file and encumbrances. Completes all payments within the time frame requirement of Section 215.422, F.S.

Work with the Purchasing Office in the requisition process to assign funding codes that are appropriate and correct.  Responsible for assembling payment vouchers and assists with the mailing of state warrants from payment vouchers for assigned division on a daily basis. 

Monitors and assist with the Certified Forward process.

Knowledge/Skills/Abilities:

MS Word, Excel, FLAIR, FACTS & accounts payable

Knowledge of accounting principles, practices & procedures.

Ability to prepare & maintain a variety of accounting records, understand & apply rules, regulations, policies & procedures, communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.