DOS- Administrative Assistant II - 45000086

Requisition No: 862583 

Agency: Department of State

Working Title: DOS- Administrative Assistant II - 45000086

 Pay Plan: Career Service

Position Number: 45000086 

Salary:  $34,760 

Posting Closing Date: 10/21/2025 

Total Compensation Estimator Tool

Department of State

Office of the General Counsel

Florida Administrative Code and Register

Administrative Assistant II

45000086

                                                                    Open Competitive

Minimum Qualifications:

• Experience using MS Office Suite (Word, Excel and Access)
• Experience editing and proofreading documents.
• High school diploma or equivalent.

Preferences:

• One (1) year of administrative or clerical work experience.
• Knowledge of the Florida Administrative Code and Register.
• Ability to work independently.
• Work history demonstrating positive customer service experience.
• Bachelor’s degree from an accredited university.

Duties and Responsibilities:

Assures the production and quality control of all rule text for the internet publication of the FAC.

Controls the time frame needed to complete tasks and meet deadlines when formatting and submitting the rule text for publication in the FAC.

Responsible for preparing the publication of the electronic version of the Florida Administrative Code, including proofreading, typesetting, and correcting the FAC rules, editing final adopted rules and uploading them to FLRules.org daily.

Conducts research for older and current versions of the Florida Administrative Code.

Assists in preparing documents for transfer to the state archives.

Provides assistance in other areas of the section during peak work periods, such as answering agency and public requests for information.

Provides assistance and performs other work related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of the Florida Administrative Code and Register procedures and practices.
• Knowledge of English language grammar and spelling.
• Ability to utilize problem-solving techniques.
• Ability to utilize Microsoft Office Suite.
• Ability to plan, organize and coordinate work assignments.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to the Florida Administrative Code and Register.
• Ability to work independently.
• Ability to proofread and edit Florida Administrative Code rule text.
• Possess a strong attention to detail.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.