DOS - Administrative Assistant II - 45000974

Requisition No: 852598 

Agency: Department of State

Working Title: DOS - Administrative Assistant II - 45000974

 Pay Plan: Career Service

Position Number: 45000974 

Salary:  $33,760 - $35,000 

Posting Closing Date: 05/16/2025 

Total Compensation Estimator Tool

Department of State

Administrative Assistant II

Division of Administrative Services

General Services

45000974

Open Competitive

Minimum Qualifications:

• High school diploma or its equivalent

• Three (3) years of administrative work experience

• Valid Driver License

• Professional experience with state and/or private building operations

• Professional proficient in Microsoft Office Suite editions (Windows 10 or above)

• Proficient working with power tools

Preferences:

• Experience with Department of Management Services (DMS’) Tririga system
• Experience with State Emercency Management Plan (SEMP) Reporting
• Experience with Surplus of State Property

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Must be willing and able to lift and move up to 40 pounds.

Duties and Responsibilities:

• Serves as the point of contact and works directly with the Department of Management Services as the Department’s paid parking administrator.
• Enter information for new contracts and cancelled contracts in DMS supplied software.
• Manage parking permits for City Lot 60 including issuing permits and collections of fees for lot users
• Submit monthly SEMP (State Energy Management Plan) Report
• Assist with Central Supply Orders
• Assist with Surplus process of state own property
• Perform other work-related duties as assigned

Knowledge/Skills/Abilities:

• Knowledge of methods of compiling and analyzing data
• Knowledge of general maintenance activities
• Skilled in MS Word, Excel, Access, and FileMaker and other standard software packages
• Ability to interpret state laws, regulations, and rules
• Ability to communicate effectively with managers and coworkers
• Ability to understand & apply rules, regulations, policies & procedures
• Ability to communicate effectively both verbally & in writing
• Ability to plan, organize & coordinate work assignments
• Ability to complete assignments in a timely manner & work independently
• Ability to maintain a valid driver license
• Ability to lift and move up to 40 pounds
• Ability and skill in operating power tools

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.