DOS - EXECUTIVE ASSISTANT I - SES - 45001075

Requisition No: 874556 

Agency: Department of State

Working Title: DOS - EXECUTIVE ASSISTANT I - SES - 45001075

 Pay Plan: SES

Position Number: 45001075 

Salary:  $42,561.57 

Posting Closing Date: 05/06/2026 

Total Compensation Estimator Tool

Department of State

Executive Assistant

Office of Election Crimes and Security

Open Competitive

Minimum Qualifications:

• 5 years of administrative experience.  A bachelor’s degree can substitute for 4 years of experience. 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This position serves as the executive assistant for the Director of the Office of Election Crimes and Security (OECS).

• Maintains the email accounts on behalf of the Director and OECS by organizing incoming mail and drafting responses. 
• Maintains the Director’s calendar to include arranging conference calls and meetings.
• Sends documents to and requests documents from law enforcement, Supervisors of Elections, and other officials.
• Coordinates the overall administrative and clerical functions of OECS. This may include, but is not limited to, preparing, composing, routing, and tracking correspondence; answering and returning phone calls; filling out administrative paperwork; preparing reports; processing invoices; ordering office supplies; and adding documents and case statuses to OECS’s electronic case file management database. 
• Coordinates all travel arrangements for the Director.
• Coordinates handling of all special projects for the Director.
• Performs other duties as assigned.

Knowledge/Skills/Abilities:

• Ability to effectively manage time and prioritize workload issues.
• Ability to write professionally using proper spelling, grammar, and punctuation.
• Possesses strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Skilled in utilizing computers, printers, scanners, and photocopier machines.
• Ability to professionally and effectively communicate, both verbally and in writing, with other Department staff, management, members of the public, and officials at all levels.
• Ability to operate the telephone system and respond to calls promptly and professionally.
• Ability to prepare correspondence and reports.
• Knowledge of office procedures and practices.
• Ability to maintain an orderly office environment.
• Ability to develop and maintain positive and productive working relationships with others.
• Ability to exercise discretion and confidentiality.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.