DOS - GOVERNMENT OPERATIONS CONSULTANT I - 45000301

Requisition No: 820451 

Agency: Department of State

Working Title: DOS - GOVERNMENT OPERATIONS CONSULTANT I - 45000301

 Pay Plan: Career Service

Position Number: 45000301 

Salary:  $43,000 

Posting Closing Date: 05/17/2024 

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previous applicants need not reapply

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Government Operations Consultant 1, position number 000301

Open Competitive

Minimum Qualifications:

Six (6) years of direct professional work experience in records management, archives, or knowledge/information training or master's degree in records management, archives, library science or information science, or public administration.

Demonstrated experience developing and conducting knowledge/information training presentations.

Preferences:

Certified Records Manager.

Certified Archivist.

Master’s degree in records management or archives.

Bachelor’s degree in records management or archives.

Completed coursework or workshops in records management or archives outside of a completed degree or certification.

At least one (1) year full-time experience in appraisal of the legal, fiscal, administrative and historical value of public records and/or in reviewing, analyzing and developing records retention schedules.

At least one (1) year full-time of experience in developing standards, guidelines or instructional materials for government agency records management practices.

At least one (1) year full-time experience in providing technical assistance to government agencies regarding records management issues.

At least one (1) year full-time experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Assists in the development, implementation and modification of records management training programs for state and local government agencies: develops and presents regional and special training in all areas of records management as it interrelates with information management and record retention and disposition; consults with clients on processes for records retention and disposition through on-site assistance and special presentations; consults with Bureau records management program staff, records managers, and government agencies concerning records and information program development, planning and evaluation; develops and presents alternative delivery options for training such as webinars.

Provides technical assistance to municipal, county and state agencies relating to records management issues. Responds to telephone, mail and email requests for records management information.

Develops standards, guidelines, regulations, handbooks and manuals for government agencies’ records management practices and procedures. Monitors state-of-the-art techniques and practices in information management through professional development, reading and research. Develops General Records Schedules applicable to groups or categories of government agencies. Reviews, analyzes, and processes government agency retention schedules.

Ensures that usage of the State Purchasing Card (P-Card) conforms to all state and department rules and procedures. Ensures payment processing in accordance with established procedures for workshop attendance, including registrations.

Knowledge/Skills/Abilities:

Records management practices.

Effective verbal communication.

Computer skills.

Develop effective guidelines, manuals and other instructional materials.

Develop and conduct web-based and in-person presentations.

Travel by automobile, including nights and weekends.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.